receptionist

The receptionist will be a part of the Human Resources Team at Columbus Communications Trinidad Limited. He/ she will be primarily responsible for performing general HR administrative duties and will need to ensure that the reception area is always maintained to the highest standards.

receptionist

POSITION SUMMARY

The receptionist will be a part of the Human Resources Team at Columbus Communications Trinidad Limited. He/ she will be primarily responsible for performing general HR administrative duties and will need to ensure that the reception area is always maintained to the highest standards. The successful candidate will also be required to greet and direct all visitors to our office and handle all incoming calls on the administration lines.

JOB DUTIES AND RESPONSIBILITIES:

• Greets and directs visitors in a courteous manner.
• Handles, screens and directs all incoming telephone calls to the relevant departments.
• Provides routine information to callers and visitors.
• Communicates accurate service and product information to interested walk in customers.
• Records and transmits messages to relevant persons.
• Sorts, screens and distributes incoming and outgoing mail.
• Maintains the lounge and reception area to the required standard
• Schedules and coordinates interviews, events and other similar activities.
• Performs reference checks for perspective applicants.
• Files confidential documents
• Sends faxes and follows up to ensure receipt.  Clears incoming faxes and forwards to appropriate departments.
• Assists in the administration of the company’s benefits schemes and programmes such as Pension, Group Life and Health Insurance, Claims, Uniforms etc. (this is inclusive of registering employees).
• Provides assistance in the maintenance of specialized human resources information system and manual filing systems, specifically maintaining employee absenteeism information.
• Provides assistance in the resolution of policy-related inquires received from department representatives and employees.
• Serves as a liaison with other departments and operating units in the resolution of customer queries.
• Receives and distributes cheque payments to and from the company.
• Maintains the department attendance records.
• Provides assistance regarding company related functions.
• Performs miscellaneous job-related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Minimum of five general Ordinary Level passes inclusive of Math and English.
• Diploma in HR will be an asset.
• Professional background in office administration particularly in a fast paced, customer driven environment.
• Active experience in Microsoft Office applications: Word, Excel and Power Point.
• Excellent written and verbal communication skills.

Interested persons should forward applications no later than August 25th 2014 via e-mail.