PURCHASING ASSISTANT

KEY RESPONSIBILITIES & DUTIES: • Receive and Process Purchase Requisitions from various departments on a daily basis. •Prepare Purchase Orders using company procedures. •Create new vendors as needed. •Request Proforma Invoice/Quotation from supplier and confirm Payment/Incoterms Terms. •Fo

PURCHASING ASSISTANT

 JOB SUMMARY

The Purchasing Assistant is responsible for providing technical and administrative assistance to the Purchasing Department by preparing purchasing documentation (Purchase Orders), liaising with suppliers and dealing with purchasing queries.

KEY RESPONSIBILITIES & DUTIES:

• Receive and Process Purchase Requisitions from various departments on a daily basis.
• Prepare Purchase Orders using company procedures.
• Create new vendors as needed.
• Request Proforma Invoice/Quotation from supplier and confirm Payment/Incoterms Terms.
• Follow-up with suppliers by phone, fax, e-mail in order to keep track of PO processing on a daily basis.
• Ensure that all shipping documents are accurate and received in a timely fashion from suppliers.
• Handle queries on shipments which have been received eg. short/over shipments, changes in item codes, errors with invoices.
• Maintain proper filing system for storage of Purchase Orders.
• Collate ‘Suggested Order’ stock reports as needed.
• Purge outstanding Purchase Orders.

SKILLS AND EXPERIENCE REQUIRED:

• Excellent Communication and Interpersonal Skills
• Ability to interact professionally with International Companies and High-Level Management
• Must be a Team-Player
• Must possess a High level of Accuracy and Organization Skills
• Must be Computer Literate
• Must be familiar with Purchasing Modules/Systems
• At least one year experience in Purchasing and/or Shipping
• At least three years experience in an Office environment
• A minimum of five CXC/ GCE Ordinary Levels subjects including Mathematics, English, Accounting or
  Principles of Business
• CIPS certificate would be an asset.

  UNSUITABLE APPLICATIONS WILL NOT BE ACKNOWLEDGED