Materials Coordinator - Trinidad

Massy Wood is currently recruiting for a Materials Coordinator with experience in the oil and gas petrochemical industry. 

• The incumbent is required to maintain a focus on key deliverables and effective Subcontracts, fabrication and Purchase Order administration activities including but not limited to the following: -
• Expediting discipline input to construction work-packs & provide timely information with respect to availability of materials, equipment and services in respect of the work-packs at each defined stage of the approval cycle.
• Liaison with the Construction teams, Procurement and warehouse and logistics contractor to co-ordinate the prioritized call-off of materials to satisfy the Projects construction plan.
• Communication with the Procurement team & the Project fabrication contractors to expedite deliveries, schedules, arrange returns, notify of complaints or rejections.
• Communication with the HSSE Team to ensure timely pre-mobilization checks.
• Ensuring that the Construction Team Leader & other responsible project members are aware of any external or internal problems with regards to fabrication scopes & related materials issues.
• Providing input to and / or prepare weekly status reports on behalf of the Construction team giving a summary of the status of fabrication scopes & construction progress.
• Coordination of Inspection Release of materials and fabrications in conjunction with the Responsible Construction Engineer/SPA.
• Understanding the Project Planning and Scheduling methodologies (Primavera P6).
• Liaison with the Project planner to provide accurate updates to the overall Project plan.
• Providing detailed Procurement Status Reports (PSR), in line with project reporting deadlines.
• Reviewing performance feedback in respect of materials and services providers.
• Coordinating responses and discipline review from Technical, Health, Safety, Environment & Quality Assurance (HSE & QA).
• Preparing and maintaining structured and indexed files in respect of Subcontract and Purchase Order Documents and store in subcontract files.
• Implementing improvement plans where there is a significant gap between expectations and Subcontractor actual performance.
• Personally abide by ethical practice in all dealings with company vendors.
• Performs all other related job functions as required.
• Manage all backload activities from assets inclusive of maintaining the backload tracker.
• Awareness and understanding of the business drivers within the Massy Wood Group / client relationship and how these can be influenced.

• Bachelor’s degree (B.A./B.Sc.) from a recognized university.
• An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.
• Five (5) years minimum with an Oil & Gas industry main contractor in a Project environment.
• On / offshore construction project materials co-ordination experience.
• Proficient in Maximo Asset Management
• Interfacing with Suppliers, Engineering, QA/QC, Document Control, Procurement, and Client representatives.
• Ability to synthesize complex or diverse information.
• Ability to work effectively, prioritise and develop realistic action plans in a fast-paced work environment.
• Ability to work as part of a team.
• Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Maintains the highest level of confidentiality and trustworthiness.
• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
• Proficient in Computer Applications including word processing and spreadsheet applications (MS Word & Excel).