Legal Administrative Assistant

The Legal Administrative Assistant will be responsible for administrative and clerical activities to support the functions of the legal Staff. Duties include preparing legal documents, organizing and maintaining files, and developing and maintaining a repository of documents on legal matters.

Key Responsibilities

General Administrative Support

• Prepares and issues correspondence by drafting letters, memos, and other documents.
• Facilitates the coordination of meetings and events by organising schedules and calendars based on availability.
• Receives and sorts incoming communication and correspondence on behalf of legal staff by reviewing contents, categorising and addressing and/or distributing contents as appropriate.

 General Clerical and Office Duties

• Maintains documents and data both physical and electronic, as it applies to legal, statutory and regulatory compliance of the Commission in accordance with document management procedures.
• Supports daily office operations and maintains an organised work environment.
• Maintains confidential files in accordance with standard data security and confidentiality guidelines.

 People

• Liaises with internal departments to facilitate communication between senior legal staff and relevant stakeholders and contacts.

 Reporting

• Assists in the preparation of documents related to legal, statutory and compliance issues.
• Assists with the preparation of reports as necessary.

Qualifications and Experience

• Associates Degree in Business Management or Business Administration
• Certification in Paralegal Studies will be considered an asset
• A minimum of 3 years’ experience as a Legal Assistant or as Administrative Assistant in a Legal Department