Assistant Warehouse Manager

Assistant Warehouse Manager

JOB SUMMARY

To ensure conduct and standards of the operations of the warehouse are maintained.

 AREAS OF RESPONSIBILITY

• Coordinate the daily start up functions of the warehouse operations and arrange, control and supervise the dispatching operations on mornings
• Liaise with the Customs Department on a daily basis to obtain weekly and daily container delivery schedules and determine placement of containers upon arrival onto compound
• Determine workflow of receiving crew. Assign duties to team members and manage the weekly work plan
• Provide information to Sales and Marketing when necessary regarding timing of containers to be offloaded
• Ensure timely and efficient offloading of containers arriving onto compound, in adherence of priority established by Purchasing Officer
• Examine items of stock received for damages, leaks or other inconsistencies
• Report in a timely manner, any discrepancies in quality to the relevant personnel
• Compile inventories of items received for storage and select appropriate storage areas
• Liaise with haulage contractors for removal of empty containers
• Conduct on a daily basis picking operations for relocating stock items to lower levels, rotating items according to expiry
• Inspect on a daily basis, the warehouse for the purpose of examining items of stock in storage for damages, leaks, dangerous storage practices
• Monitor stock levels and highlight any obvious anomalies to Warehouse Manager (e.g. situations of grave overstock, unusually fast moving product etc.)
• Undertake appropriate procedures to protect the company’s interest in the storage of commodities
• Check damaged goods received form salesmen and delivery drivers and ensure proper storage of damaged goods
• Ensure appropriate paper work is completed to allow destruction of bad goods
• Provide inputs to planning, directing and coordinating the general policies of the warehouse
• Review the operations of the warehouse and report to the Warehouse Manager
• Collate invoices into bonds and supervise the bond assembly process, including checking quantities once assembled and assigning storage areas for each bond
• Ensure the efficient use of the company’s resources by the effective deployments of warehouse staff, checking time cards and staff attendance
• Oversee the application of work safety and related procedures for staff and company vehicles
• Liaise with Delivery Clerks, Billing and Sales on a regular basis during the day to ensure that all information impacting on daily operations is received in a timely manner
• Undertake appropriate procedures to protect the company’s interest in the storage of commodities
• Supervise the deployment of Porters, truck drivers, casual employees and other General workers assigned to warehouse operations
• Be available in the event of a national disaster
• Perform other related duties as required by the job function

 QUALIFICATIONS

• Associates Degree in Management or any other related field
• Strong knowledge and understanding of warehouse operations and logistics
• 3-5 years working experience

 COMPETENCIES

• COLLABORATION/TEAMWORK - Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.
• COMMUNICATION: OPEN - Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside; encourages open expression of ideas and opinions.
• DRIVE FOR RESULTS - Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence.
• INITIATIVE - Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avoid problems, or develop entrepreneurial opportunities.
• MULTITASKING – Simultaneous effective execution of multiple tasks within a specified time frame.
• PLANNING & ORGANIZING/TIME MANAGEMENT - Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.
• TECHNICAL EXPERTISE - Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.