Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK Summary Individual performs book keeping duties in the maintenance and operation of account processing for all payable transact ...

ACCOUNTS PAYABLE CLERK

Summary

Individual performs book keeping duties in the maintenance and operation of account processing for all payable transactions. Ensures a timely submission of supporting documents for all purchases

Essential Duties

The essential duties and responsibilities are listed below.

• Assist in the preparation of Purchase Requisitions for the procurement of ALL goods and services
• Prepares Purchase Orders based on approved Purchase Requisitions
• Distributes approved purchase orders in a timely manner
• Responsible for the accurate recording and administration of all purchase orders, as well as liaising with all departments on outstanding purchase orders
• Cancels all expired purchase orders in a timely manner, solves any vendor discrepancies
• Monitors and manages all open Purchase Orders
• Post all executed Purchase Orders for the timely accounting and subsequent payments to vendors; Filing of payables upon payment
• Monitoring of the Accounts Payable subsidiary ledger with concentration on vendor accounts outstanding >60 days, contacts vendors for collection of payment and arranges for payments to be delivered by courier
• Meets with appropriate staff regarding forward planning for all goods and services required in the completion of all jobs
• Preparing and presenting a payables report by the 5 th of each month for financial reporting

Requirements

• 2-3 years proven working experience in accounts payable and general accounting
• Accounts certificate
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a skill for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in written or oral communication skills and in MS Office

Benefits are commensurate with Job Experience.

Only those candidates short-listed will be contacted.

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