Accounting/Purchasing Officer

The Accounting Purchasing Officer is responsible for overseeing purchasing and supply management, payables and receivables for the Institution.

ACCOUNTING/PURCHASING OFFICER

GRANVILLE CAMPUS

GRANVILLE P.O.

ST. JAMES

The Accounting Purchasing Officer is responsible for overseeing purchasing and supply management, payables and receivables for the Institution. The job holder will source the best quality goods and services at the most competitive prices, manage inventory and perform some purchasing-related accounting functions. He or she is expected to be guided by the Government of Jamaica (GOJ) public procurement policies and procedures.

QUALIFICATION & EXPERIENCE:

ü  NVQ-J Level 4 Certification or Associate Degree in disciplines such as: Accounting, Procurement, Business Administration, or Public Administration

ü  At least three (3) year’s relevant work experience in a comparable business/work environment such as an audit firm, financial institution or a commercial entity where these are practiced: accounts receivables and payables, preparation of monthly financial reports, purchasing and stock control

KEY COMPETENCIES:

ü  Accounting and Numeracy skills

ü  Good knowledge of Financial and Accounting Principles and Practices

ü  Knowledge of Stocktaking/Inventory control

KEY DUTIES:

ü  Prepares Journal entries to correct and update accounts

ü  Prepares reconciliations of inventory, accounts receivables bank, pre-payment and deposit

ü  Supervises the disbursement of petty cash where applicable

ü  Prepares and supervises the preparation of purchase requisitions and orders and follow up on suppliers to ensure timely delivery of goods

ü  Conducts periodic stocktaking of fixed assets and inventory

ü  Ensures procurement of goods and services is compliant with GOJ’s established regulations, standards and procedures /Ensure goods received are in accordance with specification

ü  Consultants and negotiates with suppliers to secure the best terms for goods/services

ü  Monitors the receipt/distribution of goods in/out of stores ensuring that established procedures are adhered to

ü  Reconciles money received and prepare bank deposits where applicable

ü  Manages receivables, payables and inventory

ü  Checks, approves and post payables/ receivables documents

ü  Process cheques as required

ü  Liaise between suppliers and staff to resolve routine purchasing supply issues, ensuring accurate and timely provision of supplies

ü  Recommends systems and processes to facilitate the delivery of optimal customer service

ü  Prepares relevant reports (Variance, P/O Monitoring, Accruals etc)

ü  Prepares and uploads annual budgets (current/recurring)

 All applications, accompanied by up-to-date resumes and cover letter, should be addressed to:

 THE DIRECTOR

 HUMAN RESOURCE MANAGEMENT & DEVLOPMENT

THE HEART/NSTA TRUST CORPORATE OFFICES

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT DEPARTMENT

6B OXFORD ROAD, KINGSTON 5

 ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED

The HEART/NSTA Trust is a Statutory Agency of the Office of the Prime Minister, providing Training & Certification for all working age Jamaicans