Accounting/Office Assistant

Accounting/Office Assistant

Job Overview:
We are seeking a detail-oriented and organized Accounts Office Assistant. In this dual role, you will support both the accounting department and general office operations. Your responsibilities will include handling financial transactions, maintaining records, assisting with administrative tasks, and ensuring smooth day-to-day operations.

Responsibilities:

Accounting Tasks:

• Reconcile Invoices: Review invoices and identify discrepancies.
• Reimbursement Processing: Process reimbursement forms.
• Collection of cheques to pay PAYE and NIS Bank
• Financial Transactions: Enter financial transactions into internal databases.
• Spreadsheet Accuracy: Check spreadsheets for accuracy.
• Managing Customer Collections:
• Issue invoices to customers and external partners as needed.
• This involves handling the process of collecting payments from clients. Ensuring timely follow-ups and maintaining accurate records of outstanding invoices are essential tasks.
• Managing Supplier Payments According to Payment Schedules:
• As part of this role, you’ll coordinate payments to suppliers based on predetermined schedules. Ensuring that payments align with contractual terms and deadlines is crucial.
• Handling Monthly and Annual Tax Payments:
• You’ll be responsible for managing and making timely tax payments. This includes both monthly and annual tax obligations.
• Payroll Support: Review and file payroll documents. Assist and support daily request from the Caribbean Office
• Assist with Audits: Participate in quarterly and annual audits.
• Values punctuality and consistently meets deadlines.

Office Tasks:

• Basic Office Functions: Perform general office tasks such as filing, data entry, and processing mail.
• Client and Vendor Communication: Handle communications with clients and vendors via phone, email
• Maintain Records: Keep digital and physical financial records organized.
• Payroll Management: Assist with managing payroll processes.

Requirements:

Education: Level 2 Certificate in Accounting: such as accounting, finance, or business administration.  
Courses in accounting or in the field will be an asset.

Experience:
Work experience as an Accounting Assistant or Accounting Clerk. Having 1-2 years of relevant work experience is beneficial such as accounting, finance, or business
administration).
Familiarity with basic bookkeeping procedures.
Hands-on experience with MS Excel and accounting software (e.g., ADM)