ASSISTANT CORPORATE SECRETARY

ASSISTANT CORPORATE SECRETARY

ASSISTANT CORPORATE SECRETARY

The University of Trinidad and Tobago (UTT) is a dynamic student-oriented institution providing a broad spectrum of high-quality, career-oriented diploma, bachelor’s, master’s and doctoral programmes in areas ranging from Science and Technology to Education and the Arts.  The University has a cadre of dedicated professionals committed to its development and growth. 

The Mission of UTT, the first National University of Trinidad and Tobago, is “to be an entrepreneurial university, designed to discover and develop entrepreneurs, commercialise research and development and spawn companies for wealth generation and sustainable job creation towards the equitable enhancement of the quality of life of all individuals, families and communities of the Republic of Trinidad and Tobago and the Caribbean”.

If you are a performance driven, innovative and progressive person, looking for a new challenge in your career, then UTT has the opportunity you are looking for.  Applications are now open to join UTT as Assistant Corporate Secretary.

JOB PURPOSE:

To coordinate operations within the Corporate Secretariat and assist in the provision of corporate secretarial services.

Main Duties and Responsibilities:

The successful candidate must be able to:

• Assist the Corporate Secretary in the provision of general corporate secretarial services to the Board of Governors, Board Sub Committees, Academic Council and Members of UTT including Subsidiary Companies;
• Represent the Corporate Secretary and attend meetings as required;
• Review and issue Minutes, Notices, Agendas and Notes for Board, Board Sub Committees and Academic Council and other Committees as designated;
• Review and issue decisions and obligations in relation to Board of Governors, Board Sub Committees and Academic Council and relevant Sub-Committees of Academic Council as required;
• Conduct legal research and provide advice on matters/requests;
• Assist with compliance and statutory obligations of the Office of the Corporate Secretary;
• Interpret and apply laws, rules, and regulations applicable to the organization;
• Participate in the review of Corporate Policies and Procedures of UTT;
• Ensure the Corporate Secretariat databases and related Corporate Records are maintained;
• Liaise with and respond to queries from Internal/External Auditors as required;
• Assist with the preparation of the Department’s Annual Budget and Annual Report;
• Undertake projects and special assignments and performs other related duties, as assigned.

Qualifications, Experience and Competencies:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Attorney-at-Law admitted to Practice
• Seven (7) years’ related experience in corporate secretarial practice and corporate governance, or equivalent entity, inclusive of supervisory experience.
• Membership within the Chartered Secretaries Association considered as an asset
• Highly efficient, organized and professional
• Strong Supervisory, Team and Interpersonal skills
• Strong written and oral communication skills
• Knowledge of research methodologies & conducting research/surveys
• Analytical & problem solving skills
• Proficient in MS Office Suite/related software