ACCOUNTING OFFICER - RECEIVABLES

Accounting Officer - Receivables

ACCOUNTING OFFICER - RECEIVEABLES

Job Summary

Accounting Officer - Receivables is responsible for ensuring that R. A. Williams Distributors receives payments for products sold to customers and for providing financial, administrative and clerical services. The duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Duties & Responsibilities:

 Collections Follow-up Processes

• Ensure timely collection of monies due to the organization.
• Post customers payments by recording cash, cheques, and card transactions.
• Monitor and report on deviations from credit standards.
• Conduct credit checks on all customers, monitor and manage credit limits.
• Reconcile customers’ accounts.
• Investigate customers’ issues concerning outstanding invoices, etc.
• Receive cash and/or cheques collected from drivers, customer service and sales representatives.
• Apply payments to customers’ accounts.
• Monitor COD customers’ payments and ensure they are correct
• Monitor credit customers’ accounts to ensure they are in line with the agreed credit terms
• Assist sales representatives with their customers in rectifying issues such as overdue invoices, verifying payments, issuing statements, etc.
• Prepare reports of collections for sales representatives, weekly/monthly.
• Generate and check aged receivables listings and contact sales representatives and customers for payment.
• Update customers’ account statuses (credit limits, putting/releasing accounts on hold)

Invoicing and Accounting Process

• Manage cash application making sure all cash receipts are applied properly.
• Provide weekly updates on aged receivables and collections (actual vs budgeted) to the relevant stakeholders.
• Audit customers’ accounts to ensure the accounts are in good standing and carry out the necessary steps should any issue is identified
• Register payments collected, matching them to the relevant invoices and batching group deposits (Odoo)
• Check off Drivers daily.
• Prepare in-house deposits to the respective banks, Follow up with the sales representatives regarding weekly bank deposits.
• Reconcile payments via bank transfers
• Prepare, issue and check-off the cash float for customer service representatives.
• Assist with the preparation and issuing of customers' monthly statements
• Handle customer calls and provide the relevant information/assistance
• Investigate customers issues concerning outstanding invoices.
• Prepare monthly reports.
• Recommend improvements on the quality of invoicing and collection procedures.
• Any other duties that may be assigned that is relevant to ensuring efficient and viable operations of the company.

Education/Training/Experience

• Bachelor’s Degree in Accounting, Business Administration or Finance.
• 2-3 years’ experience in a similar position
• Proven ability to calculate, post and manage accounting figures and financial records accurately

Skills

• Knowledge of Financial software
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Ability to multitask, prioritize, and manage time efficiently
• Excellent verbal and written communication skills; able to negotiate, establish, and process contracts