Procurement Assistant

Procurement Assistant

Location:                     Port of Spain

Salary:                         TT$6,500.00 / month

Industry:                     Banking/Finance

Terms:                         6 month contract (initially)

Knowledge, Skills and Abilities

Some knowledge of procurement methods and procedures, laws, rules and regulations governing public procurement and the purchasing of items from local and foreign sources

Job Overview

The Procurement Assistant will play a key role in supporting our procurement activities to ensure the timely and cost-effective acquisition of goods and services necessary for our operations. The incumbent will assist in various aspects of the procurement process, including vendor management, purchase order processing and documentation.

Responsibilities

• Support the procurement team in executing the purchasing process efficiently and effectively.
• Assist in identifying potential vendors or suppliers, obtaining quotes, and evaluating proposals to determine the best value for the organization.
• Generate and process purchase orders accurately and in a timely manner, ensuring adherence to company policies and budgetary constraints.
• Maintain organized procurement records, including contracts, purchase orders, invoices, and other relevant documentation, in both physical and electronic formats.
• Communicate with suppliers regarding order status, delivery schedules, and any issues or concerns that may arise during the procurement process.
• Ensure compliance with company policies, procedures, and regulatory requirements throughout the procurement process.
• Help prepare requests for proposals (RFPs) or requests for quotations (RFQs), including gathering requirements, drafting documents, and coordinating the evaluation process.
• Provide administrative support for procurement-related projects, such as supplier evaluations, contract renewals, or process improvements.

Minimum Requirements

• Associate degree or Diploma in Management or a related field.
• At least two (2) years of experience in the procurement function.

Knowledge, Skills and Abilities

• Some knowledge of procurement methods and procedures, laws, rules and regulations governing public procurement and the purchasing of items from local and foreign sources.
• Ability to provide support in the entire procurement process, including developing and issuing of bidding documents, tenders procedures, evaluation of bids, negotiation and monitoring of contracts.
• Ability to function with a high level of professionalism when interacting with external and internal clients.
• Strong communication skills, both verbal and listening skills.
• Strong interpersonal skills.
• Team building skills.
• Organisational and time management skills.
• Confidentiality and trustworthiness
• Dependability and flexibility