DISPENSING/WAREHOUSE CLERK
ROLE & CORE FUNCTION
The incumbent is responsible for receiving orders and for accurately dispensing raw materials used in production (and for resale) in a timely manner; accurately selecting, measuring & documenting all materials dispensed .
RESPONSIBILITIES & DUTIES
- Check incoming raw materials to ensure correctness of quantities and quality, before admitting these to the dispensing area.
- Raw materials must be counted and verified against packing sheet or invoice.
- Raw materials must be weighed where necessary, and weight documented /verified against standard weight on document
- Raw materials must be examined for wholesomeness – no signs of tear, spoilage, insect infestation, leaking, contamination etc.
- Raw materials batch codes must be examined to ensure goods are not expired or close to expiration.
- Immediately report all non-conformances and variances identified to the
- Accurately weigh or measure quantities of raw materials requested as per production schedule via formula sheets – submit to Production Lead for use in production.
- Record all lot or batch numbers of raw materials on the formula sheets provided.
- Sign and date formula sheets in the relevant areas to indicate that raw materials were dispensed.
- Dispense and label samples correctly
- Use FIFO – ensure that raw materials being used are done according to first in first out.
- Check balances on all overseas material, used for the production day. This must be done at the end of each day.
- Document any spillage occurring at the end of the day to your immediate supervisor who will record such information. Conduct a physical check to verify the amount that was spilled.
- Conduct random spot checks on materials under the guidance of your supervisor.
OTHER REQUIREMENTS
- Keeping the raw material dispensing room in an orderly fashion (clean and all materials in their designated areas)
- Cleaning up spills as they occur
- Using separate scoops or dispensing equipment with the raw materials
- Practicing proper Allergen Management at all times (See procedure on Allergen Mgmt)
- Assisting in the warehouse as required by:
-Picking goods for delivery, using picking slip
- Being involved in stock counts
- Maintaining regular checks on stocked goods.
PERFORMANCE CRITERIA
- Display high levels of cooperation and integrity
- Display high levels of efficiency in performing functions
- Excellent communication and analytical skills
- Keen eye for detail
- High levels of concentration
QUALIFICATIONS
High School graduate with passes in five CXC subjects including english & mathematics or equivalent,
*Certificate or Diploma in Inventory Control procedures.
*(or training on the job)
EXPERIENCE:
No prior experience required.
SPECIALIZED TECHNIQUES/KNOWLEDGE
-Proficiency in the use of spreadsheet programs e.g. (Microsoft excel).
-Ability to utilize reporting software to provide written reports
- Ability to use scales and measuring utensils proficiently
- Understand units of measure and conversion factors