Position Summary

The HR & Administration Officer is responsible for providing administrative and human resource support to ensure the efficient day-to-day operation of the organization. The role serves as a key point of coordination for employee administration, recruitment activities, record management, office operations, and general business support functions.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to management and various departments.
• Prepare, draft, and distribute correspondence, reports, memoranda, and other business documents.
• Manage incoming calls, emails, and office correspondence.
• Schedule meetings, interviews, appointments, and company events.
• Maintain and organize filing systems, both electronic and physical.
• Assist with document preparation, data entry, and report generation.
• Coordinate office supplies and maintain inventory levels.

Recruitment & Talent Acquisition Support

• Assist with the coordination of recruitment activities.
• Post vacancies on job boards, social media platforms, and recruitment channels.
• Screen resumes and maintain candidate databases.
• Schedule interviews and communicate with candidates throughout the recruitment process.
• Coordinate candidate assessments, reference checks, and interview logistics.
• Assist with preparing employment documentation and offer letters.

Human Resources Administration

• Maintain accurate employee records and personnel files.
• Assist with onboarding and orientation of new employees.
• Support the preparation and administration of employment contracts and HR documentation.
• Track employee leave, attendance, and other HR-related records.
• Assist with employee engagement activities and HR initiatives.
• Support the implementation of HR policies, procedures, and best practices.
• Ensure compliance with confidentiality and data protection requirements.

Employee Relations Support

• Respond to routine employee inquiries and provide administrative HR support.
• Assist in coordinating training sessions, staff meetings, and employee development activities.
• Support performance management and employee review processes.
• Maintain confidentiality when handling sensitive employee information.

General Office Coordination

• Serve as a professional point of contact for employees, visitors, clients, and external stakeholders.
• Coordinate courier services, mail distribution, and office logistics.
• Support special projects and other duties as assigned.

Qualifications & Experience

• A Diploma or Associate Degree in Human Resource Management, Business Administration, Management Studies, or a related field.
• Minimum of four (4) years' experience in an administrative, HR, recruitment, or office support role.
• Experience supporting recruitment and employee administration activities would be an asset.
• Working knowledge of Trinidad and Tobago labour legislation would be an advantage.

Computer Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with HRIS, applicant tracking systems, or payroll software would be an asset.
• Strong data entry and record management skills.