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Office Administrator

Kingston and St. Andrew / St. Catherine
Not disclosed
Permanent full-time
Updated 08/06/2026

KEY OUTPUTS

Utility records
Stationary, office furniture and equipment
Public liability and general insurance
Managed OSHA and RIM programmes
Office maintenance

KEY DUTIES AND RESPONSIBILITIES

Prepare and maintain payment records for all utility services
Order, maintain and distribute stationary, office furniture and equipment, uniform and safety gears
Manages the commissioning of minor repairs to office furniture in accordance with the designated procedures
Order, maintain and distribute information and communication technology equipment including telephones, laptops and CUGs
Ensure public liability and general insurance policies are implemented
Identify, assess and eliminate hazardous elements within the working environment
Ensure staff training, participation and compliance with OSHA Policy

AUTHORITIES

Recommends leave, promotions, disciplinary actions and acting assignments for direct reports.
Certifies invoices that goods, services etc have been supplied to the company at the required standard.

SPECIAL CONDITIONS ASSOCIATED WITH JOB

Will be required to work outside of the designated work hours.
Giving support at an event maybe required from time to time.

PERFORMANCE CRITERIA

Reports submitted within the specified timeframe and at the agreed standard
Workplans are prepared, discussed and agreed upon with direct reports at the beginning of the assessment period
All matters relating to direct reports are delt with within the specified time period
Utility records are up to date and there are no disruptions resulting from payment instruction not getting to Finance on time

KNOWLEDGE, ABILITIES AND SKILLS

The post-holder will be able to demonstrate:

CORE

Integrity
Team work and cooperation
Problem Solving and decision-making Skills
Good oral and written communication skills

TECHNICAL

Knowledge of office management principles, practices and procedures.
Working knowledge of the FAA and the PBMA Acts.
Proficient in the relevant computer applications

MINIMUM EDUCATION AND EXPEREINCE

Bachelor’s Degree: Management Studies, Accounting, Business Administration, Public Administration, Public Sector Management, Economics, or any other related field.
Experience in related field: 3 years

Diploma in Business Administration, Accounting or any other related field
Experience in related field: 5 years

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Answer these quick questions

Q-1

Describe your experience managing office operations, including utilities, invoices, inventory oversight, and vendor relationships. Please provide specific examples.

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Q-1

Describe any experience you have with workplace health and safety programmes, OSHA requirements, risk management initiatives, or ensuring compliance with organizational policies.

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Q-1

Provide an example of a situation where an important office service, resource, or piece of equipment was unavailable or at risk of disruption. What actions did you take and what was the outcome?

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Q-1

This role involves coordinating staff, certifying invoices, and working with multiple departments and service providers. Describe your experience with managing relationships with internal and external stakeholders.

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