Key Responsibilities

Payroll Preparation & Processing

• Assist in the preparation and processing of weekly, fortnightly, or monthly payroll in accordance with company policies.

• Collect, verify, and input employee timesheets, overtime submissions, shift allowances, meal allowances, and other earnings.

• Identify and correct errors in employee time records before payroll is finalized.

• Ensure all payroll entries—including new hires, terminations, salary adjustments, and retroactive payments—are accurately updated in the payroll system.

• Maintain detailed payroll records and ensure all documentation is organized and easily accessible for internal review.

Employee Information & Data Management

• Enter and update employee information in HR and payroll software, including job titles, cost centres, contact information, and banking details.

• Maintain accurate digital and physical employee files according to HR standards.

• Organize and track probation dates, contract renewals, salary reviews, and position changes.

• Maintain attendance and leave databases and ensure employees' vacation, sick leave, and other leave entitlements are accurately reflected in the system.

Leave Tracking & Attendance Monitoring

• Review and reconcile daily attendance reports submitted by supervisors and department heads.

• Investigate discrepancies related to absenteeism, lateness, or unapproved leave and notify HR management as needed.

• Generate monthly leave reports for HR and department heads to support workforce planning.

• Ensure leave requests are properly approved and logged before payroll submission.

Employee Support & Query Resolution

• Respond to employee questions about pay slips, attendance records, overtime, and leave balances professionally and promptly.

• Provide employees with payroll-related documentation such as salary letters, job letters, and leave summaries.

• Work closely with supervisors to resolve issues related to scheduling, attendance inconsistencies, and missing time entries.

Onboarding & HR Administrative Support

• Assist with new employee onboarding, including the completion of forms, creation of personnel files, and entry of data into HR systems.

• Support the preparation of employee ID cards, uniforms, and onboarding packages.

• Assist HR leadership in preparing checklists, forms, and administrative documents.

• Participate in HR-related initiatives, wellness programmes, and staff engagement activities as needed.

Reporting & Documentation

• Prepare weekly, monthly, or ad-hoc payroll and attendance reports for HR management and department heads.

• Ensure all payroll documents, attendance registers, and HR forms are accurately filed and archived.

• Assist in preparing payroll summaries, overtime reports, and employee headcount lists for management review.

Compliance, Confidentiality & Professional Conduct

• Maintain the highest level of confidentiality when handling employee personal and payroll information.

• Ensure all payroll and HR processes follow internal company policies and industry best practices.

• Work closely with HR and management teams to ensure consistency and fairness in payroll-related practices.

Qualifications & Experience

• Minimum of five (5) CSEC subjects, including Mathematics and English (required).

• Certificate or diploma in Human Resource Management, Business Administration, or a related field (preferred).

• 1–3 years’ experience in payroll preparation, HR administration, or similar administrative role.

• Proficiency with Microsoft Excel (formulas, pivot tables, spreadsheets).

• Experience using HR/payroll systems is an asset.

Key Competencies

• Strong numerical and analytical skills.

• High attention to detail and accuracy.

• Excellent communication and interpersonal abilities.

• Strong time-management skills and ability to meet deadlines.

• High level of integrity, confidentiality, and professional conduct.

• Ability to work independently and as part of a team.