JOB PURPOSE  

Planning, monitoring and the implementation of infrastructure projects and programmes of the National Education Trust (NET).  

KEY OUTPUTS

• Project proposals for assigned projects
• Project plans, budgets  and schedules
• Project reports – routine and special
• Team member of the Bid Evaluation Committee as required
• Technical analysis of bids as required
• Effective execution of projects
• Post evaluation of completed projects and contractors
• Effective relationships with government agencies, clients and industry stakeholders
• Individual work plan
• Oversee completion of work plans and appraisals for direct reports

KEY AREAS OF RESPONSIBILITY

Technical/Professional Responsibilities

• Collaborate with the design team to determine scope of projects
• Develop Terms of References for contractors
• Organize project planning activities including stakeholder consultations, applications for permits from regulatory agencies, operationalizing inter-agency agreements/Memorandums of Understanding
• Ensure that all required documentation from contractors is in place prior to the commencement of construction/upgrading works.
• Manage project implementation ensuring effective communication among the team.
• Monitor the work of contractors/sub-contractors to ensure they operate within established standards and that all contractual obligations are met; adjudicates problems/issues that may arise and makes decisions within scope of contractual requirements and/or escalates early to next level in order to minimize potential disruption to project. 
• Supervise the Clerk of Works and Project Assistant, monitoring project activities and work ensuring that all required activities and deadlines are met.
• Monitor project sites ensuring environment impact, safety and quality control standards are effectively managed and complies with NET’s /Ministry's standards; ensures they are  clearly communicated to and understood by site workers; reports on and institutes corrective measures where breaches occur.
• Monitor project deliverables ensuring they are on target and within budget.
• Revises schedule and reports early any potential deviation in order that timely adjustments and reporting can be made to internal processes and donor/partner reporting.   
• Coordinate project close out activities ensuring detailed inspection of finished site and any defects/issues identified are addressed according to contract; prepares relevant close out documents for approval and participates in handing over exercise.
• Coordinate post-completion evaluation including documenting experiences gained on projects as feedback for future use.
• Provide technical advice to educational institutions undertaking self-help construction projects to facilitate design and implementation.
• Participate in the contract tendering process and the evaluation and selection of service providers as required. 
• Maintain effective relationship with stakeholders e.g. (regional offices, schools management and relevant government agencies) throughout the administration and implementation of the project.
• Contribute to the preparation of technical papers, Cabinet Submissions and other technical documentation on behalf of NET.
• Keep abreast of project management trends and make recommendations as appropriate for adapting/implementing such trends especially in cases where they may reduce cost and enhance quality of buildings and facilities.

Management/Administrative Responsibilities

• Contribute to the preparation of the annual work plan/budget for the Unit.
• Prepare and submit weekly, monthly and other reports as required.
• Contributes to the development/review of operating policies and procedures including technical guidelines for the Unit.
• Check and recommend contractors’ invoices and submits for approval
• Attend meetings as scheduled or directed.

HR Responsibilities

• Oversee the preparation of work plans for direct reports.
• Conducts performance appraisals of staff in accordance with established standards
• Provide leadership to direct reports through effective goal setting, delegation and communication.
• Participate in the recruitment of direct reports for the Unit.

Other

• Undertakes other related assignments as directed

PERFORMANCE STANDARDS

• Professionalism and integrity are consistently demonstrated in keeping with the established standards of NET
• Correspondence and reports are prepared within the agreed timelines and a high level of accuracy maintained.
• Confidentiality, dependability and tact are consistently displayed in the conduct of duties
  • Projects are efficiently managed throughout all stages of the project cycle up to completion
  • Key deliverables produced within agreed timeframes and at required standards
  • Problems recognized and corrective action taken/escalated speedily
  • Project management objectives are met within budget and on schedule
  • Reports  are accurate and submitted within  given timeframe
  • Established targets are consistently achieved.

Internal and External Contacts (specify purpose of significant contacts)

Within the National Education Trust and the Ministry of Education & Youth

Contacts external to the organisation required for the achievement of the position objectives

REQUIRED KEY COMPETENCIES

Core

• Excellent presentation, oral and written communication skills
• Excellent problem solving and decision making skills
• Excellent time management and organizing skills with ability to work under pressure, meet tight deadlines and pay attention to detailsExcellent analytical skills
• Strong interpersonal skills with the ability to effectively interact with persons at all levels including clients, architects, engineering professionals, sub-contractors including construction site workers.
• Ability to engage, influence and lead teams

Technical

• Excellent knowledge of project management methodologies
• Knowledge of construction management and  construction methodologies
• Proficiency in project planning, analysis and implementation
• Sound knowledge of GoJ procurement law, policies and guidelines
• Sound knowledge of project finance would be an asset
• Knowledge of the policies and procedures  and Acts governing the operations of NET would be an asset
•  Working knowledge of construction, project management and Microsoft Office suite
• Sound knowledge of Jamaica’s Building Codes,  Standards and  Regulations
• Knowledge of new methodologies in the construction industry including Green Building Technology

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in a Construction related discipline or equivalent qualification from a recognized institution.
• Minimum of  five (5) years related work experience
  • Project Management Certification.                                            

AUTHORITY

• Recommend in-house estimates for infrastructure projects
•  Recommend payment of invoices as submitted by the external consultants within established limits.
• Authorize solutions to work defects.
• Recommend payment certificates and Construction Works within established limits.
• Recommend variations to contracts for construction and refurbishing within agreed limits.
• Evaluate the performance of the Clerk of Works and Project Assistant hired on projects.

SPECIAL CONDITIONS

• Required to travel island wide, sometimes on rough and winding terrain.
• Required to travel to site meetings and construction sites which may be dusty and hazardous
• Required to work beyond normal working hours at times to meet deadlines
• Required to be the holder of a valid Drivers’ Licence and a reliable motor vehicle