Executive Assistant

Reporting to the HR Manager, the Executive Assistant provides technical support to the Executive by performing high level administrative functions including scheduling of appointments; organizing and facilitating communications inside and outside of the office, proposing and managing projects to enhance the departments operations.

      Responsibilities include but not limited to:

• Preparing confidential information for the CEO, VP and other executives as necessary.
• Coordinating, attending meetings, and ensuring proper documenting and distribution of meetings documentation.
• Completing and reconciling expense statements and making recommendations.
• Coordinating work schedules with Department Managers to ensure that the CEO & VP, receive all relevant reports.
• Maintaining and updating calendars; preparing and formatting documents, memos, letters, reports and other forms of correspondence.
• Organizing and managing files, reference material and proprietary business information.
• Managing events, activities/conferences, travel schedules, tracking expenses, plans, and organizes, schedules and co-ordinates meetings and other appointments. 

Qualifications, Experience and Profile:

• A Bachelor’s Degree in Business Administration or relevant field.
• Five years’ experience in a similar position
• Excellent oral and written communication skills.
• Ability to prepare minutes, action plans, collate and circulate documents in a timely manner.
• Excellent time management skills
• Proficiency in Microsoft Suite especially Word, Excel and PowerPoint.
• Successful experience in a position requiring trust and handling confidential material.
• Highly organized with penchant for meeting deadlines and business promises and obligations.