Medical Supplies Coordinator

To ensure that all supplies are procured, stored and distributed in accordance with the contractual arrangement with the Ministry of Health.

Duties and Responsibilities:

• Supervise all procurement and supplies activities at the Central Stores.

• Supervise the tender process inclusive of bid package preparation, supplier evaluation, bid evaluation and make recommendations accordingly.

• Lead and participate in the evaluation of the pharmaceutical and non-pharmaceutical needs of the Ministry of Health.

• Make periodic inspection of warehouse to ensure economic efficiency and compliance with regulations.

• Contribute to the evaluation of supplier performance.

• Supervise subordinate staff engaged in supply chain activities.

• Supervise pharmacists employed in the warehouse.

• Compile and analyze statistical data related to supply chain activities.

• Ensure that proper inventory management systems are maintained.

• Oversee the establishment of proper systems for the receipt and distribution of supplies.

• Meet with key stakeholders, as necessary.

• Perform any other related duties as necessary.

 Qualifications and Experience:

Minimum Requirements:

• Bachelor of Science Degree in Business Management or any other related discipline.

• Pharmacist, Registered with the Pharmacy Board ofTrinidad and Tobago

• Diploma in Logistics/Supply Chain Management.

• A minimum of five (5) years experience in a managerial position in a large chain of pharmacies or hospital operations.

• Any equivalent combination of qualifications and experience.

Special Skills and Knowledge:

• Extensive knowledge of large-scale supply chain methods and processes.

• Considerable knowledge of pharmaceutical and medical supplies.

• Working knowledge of supply contract management.

• Considerable knowledge of modern management techniques and practices.

• Considerable understanding of the local and international healthcare industry.

• Ability to plan, direct, coordinate and control large-scaled projects and programmes.

• Excellent supervisory skills.

• Excellent interpersonal and communication skills.

• Full working knowledge of Microsoft Office software package, inclusive of Word, Excel, PowerPoint and Project Management.

• Working knowledge of application, implementation, support and management of computer-based information systems.

 Performance Standards:

• Standards set in relation to the Department’s business plan, strategic objectives and budgets.

• NIPDEC’s policies and procedures.

• Established professional standards, industry best practice and statutory requirements.