Inventory Clerk- KPL Group

The Inventory Officer is responsible for supporting inventory accuracy, warehouse operations, and stock control processes through efficient data management, reporting, reconciliation, and coordination across KPL Warehousing operations.

Key Responsibilities

Data Entry:

• Complete and post all data entry for the Decorative Division daily, inclusive of Raw Materials, Packaging, Cans, and Labelling.
• Process stock adjustment data when required.
• Enter and maintain data within system software.
• Assist with barcoding of new items.
• Close off all Batch Tickets within 24 hours of production.
• Generate new inventory item keys.
• Assist in deactivating inactive inventory files for Decorative locations.
• Assist in obtaining and updating item standard costs.
• Assist in updating retail costs of items.
• Attach item locations within the inventory system.
• Assist with any other Inventory and Warehousing tasks as required.

Monthly Cycle Counts:

• Generate spot count lists and submit a minimum of 15–20 items monthly, or as otherwise required.
• Reconcile variances and submit subsequent reports within one (1) day after counts are completed.
• Document adjustments in the Inventory Stock Adjustment Book and submit to the Inventory Manager for approval.

Monthly Close-Off:

• Ensure all data entry and adjustments are completed before the month-end close-off deadline.
• Investigate variances and negative on-hand balances under purview before month-end close-off and advise on corrective measures.
• Submit inventory valuation reports.
• Reconcile inventory controls for all Decorative locations under purview no later than 1–2 working days after valuation submission.

Bi-Annual Stock Counts:

• Generate stock sheets with assigned BIN locations.
• Reconcile yearly stock variances in collaboration with Warehouse and Billing departments.
• Submit stock reports outlining issues/findings and recommendations to reduce variances.
• Complete stock count close-off within two (2) weeks of count completion.
• Assist in implementing new inventory systems where necessary.

KPL R&P Warehouse:

• Submit and follow up on supplier queries with the Purchasing Department in a timely manner.
• Prepare purchasing requisitions and follow up to ensure purchase orders are generated promptly.
• Follow up on outstanding shipments when necessary.
• Assist in implementing warehousing structures for the Raw Material, Packaging, Cans, and Labelling Warehouses.
• Prepare all locations for yearly stock-taking exercises.
• Submit and update obsolete inventory reports with financial data on a monthly basis.
• Ensure Quality Hold items are controlled and discussed for disposal or reproduction.
• Assist in overseeing Warehouse Staff as it relates to HSE and Warehouse procedures.
• Maintain cleanliness and organization within the Raw Material, Packaging, Cans, and Labelling Warehouses.

Assist with any other relevant duties relating to the Inventory Department within the KPL Group of Companies.

Requirements & Qualifications:

• Proven experience as an Inventory Officer or in a similar position.
• Associate Degree or equivalent experience in a relevant field.
• Proficiency in the MS Office Suite, particularly Excel.
• Working knowledge of inventory management software (e.g. ERP systems).
• Excellent knowledge of data analysis and forecasting methods.
• Ability to accurately track inventory and generate reports.
• Strong analytical and mathematical skills.
• Excellent organizational, planning, and time management skills.
• Excellent oral and written communication skills.

Required Hands-On, Technical, or Other Training:

• Working knowledge of inventory systems.
• Knowledge of applicable international standards.
• Strong interpersonal and people management skills.

Physical Requirements:

• Regularly required to stand and walk throughout the work area.
• Use hands and fingers to operate computers and handle products.
• Reach up, across, or down to retrieve products and supplies.
• Occasionally required to move or lift up to 50 pounds.
• Specific vision abilities required include the ability to view and read text on computer screens and printed material.
• Occasional operation of a forklift truck may be required.