Accounting Assistant

The Accounting Assistant will complete all classification, coding and data entry of source documents, as well as undertake all processes relevant to ‘Accounts Receivable’ transactions related to the Commercial Business Development Department.

Summary:

The Accounting Assistant will complete all classification, coding and data entry of source documents, as well as undertake all processes relevant to ‘Accounts Receivable’ transactions related to the Commercial Business Development Department.  The incumbent will also have a critical role in the records management function of the Unit.

Key Duties & Responsibilities:

• Prepares monthly billings for corporate clients and tenants
• Prepares billings for one-off events and special events as required
• Confirms transaction classification and coding of all sources of income and receipts in accordance with Chart of Accounts
• Undertakes data-entry of all Parkade and IWC Car Park receipts and invoices on the system and balances the system i.e within (2) working days of receipt of invoice
• Enters accounts receivable transactions -. invoices, payments, applications and credit memos (Parkade and IWC Car Parks) in approved format within (1) working day of receipt
• Conducts follow-up; identifies  and reports all outstanding invoices (Corporate Customers and Tenants) within (1) working day of observation
• Maintains cheque receipt log and prepares daily cash collection report in approved format
• Reports all transaction discrepancies in agreed format within two (2) working days of receipt
• Generates daily/weekly/monthly/annual or as required report(s) in the approved format and timeframes
• Assists in the performance of records management functions for the unit in accordance with approved procedures
• Reviews source documentation and reconciles payment as it relates to caution and other fees
• Assists with routine administrative duties within the Department as assigned
• Performs any other duties related to the job function as may be assigned