Executive Secretary

The Executive Secretary is responsible for providing a high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions.

PORT AUTHORITY OF TRINIDAD AND TOBAGO

 Vacancy: Executive Secretary

Job Summary:

The Executive Secretary is responsible for providing a high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions.

Responsibilities:

• Assists the Manager with all administrative aspects of the job
• Liaises with relevant internal and external departments and agencies on behalf of the Manager
• Prepares correspondence, reports and documentation as required for the department
• Assists with the preparation of Board Papers
• Transcribes minutes for various meetings relative to the department
• Manages Project deliverables and status updates in relation to projects
• Coordinates the schedules of the Manager
• Manages petty cash flow
• Plans and coordinates all activities relative to the department
• Assists with the photo copying and/or binding of documents
• Maintains and updates a proper filing system
• Performs any other related duties as required

Minimum Requirements:

• Advance level Administrative Training as evidenced by APS Certificate or Associate Degree in a relevant management field of study.
• At least five (5) years’ experience in providing senior and/or executive level administrative support
• Proficiency in Microsoft Office Suite
• Excellent people skills
• High level of integrity and professionalism
• Strong verbal and written communication skills

Applications along with copies of certificates should be submitted no later than 4.00 p.m. on Wednesday 30th November 2022 and addressed to the Executive Human Resource Manager, Re: Executive Secretary