Assistant Accountant
All applicants MUST perform the following eSkill assessment which includes recording video answers before submitting their CV (applications that do not have an accompanying assessment will be rejected). Please note this test has on average 40+ questions and typically takes between 30 – 45 minutes to complete but is not a timed assessment. A calculator may be required:
https://es.eskill.com/es/quiz?testId=10c7fecd8370bffe
Industry: Hardware
Location: East
Salary: TT$9,500
Working Hours: Monday to Friday 8 to 4:30pm, ( Every other Saturday 8:00amam to 12:00pm)
JOB PURPOSE
The purpose of this role is to perform and complete all tasks in support of the Accountant associated with accounting function. Responsible for the reconciling of bank records and preparation of financial statements. Assist in the office with administrative work. This role also supports the Director of Operations, Director - Corporate Services and Executive Director providing reports as needed.
PRINCIPAL ACCOUNTABILITIES
- Be able to use bookkeeping databases, spreadsheets and accounting software.
- Post financial transactions to databases.
- Receive and record vouchers, cash and cheques.
- Produce a variety of reports including income statements, balance sheets, variance analysis and statutory remittances.
- Check for accuracy in reports, figures and postings.
- Reconcile and report any discrepancies found in the records.
- Interact with management, customers and vendors.
ADDITIONAL INFORMATION:
This position requires the jobholder to have excellent interpersonal skills, a high level of confidentiality, be very flexible and work well under pressure. They must have the ability to multitask in a fast-paced environment. Balancing multiple duties is important, as this is a demanding position that requires a high level of discipline. This position requires after hours and weekend work to complete tasks when required. The incumbent must be able to work unsupervised, respect deadlines and initiate the completion of all work under the Finance department.
DUTIES AND RESPONSIBILITIES
- Ensures all deposits, cash, cheques, credit card, linx, wire transfer, etc. are coded to their respective GL accounts.
- Communicate with customers via phone or email; follows up on status of payments and coordinates collection of payments.
- Resolve customer discrepancies and short payments.
- Resolve any supplier discrepancies and reconciliation of supplier statement against ledgers.
- Responsible for monitoring and maintaining assigned accounts and credit memos.
- Updating payments received from clients into ledgers.
- Liaising with Bankers
- Maintenance of internal files
- Preparation of management accounts for internal use.
- Preparation of audited files and draft audited financials annually for external auditors with audit schedules.
- Maintenance of general ledger and all sub ledgers account for all Companies.
- Prepare and file of all bank reconciliations (monthly).
- Preparation of tax computation for Corporation Tax, Business Levy, Green Fund, Vat and maintenance of general ledger.
- Ensure Accounting Officer prepares monthly expense schedule, credit card expense analysis and reconciliation of all suppliers/ bank accounts.
- Ensure Accounting Officer manages and maintains monthly cheque run.
- Perform Petty cash count for North and South.
- Oversee the functions of the Cashier.
- Post financial transactions into databases.
- Receiving and recording vouchers, cash and cheques.
- Upon completion of the Orientation must be familiar with HSE requirements and Job-related procedures and work instructions.
- Adhere to all the company’s Health, Safety and Environmental, Policies and Procedures.
- Carry out all instructions given by the Manager or his designate in a safe and efficient manner.
- Observe and adhere to all rules and regulations of the company.
- Any other job related duties as assigned by the Manager or designate.
ACCREDITATION, KNOWLEDGE AND EXPERIENCE:
- ACCA qualified.
- Working knowledge of Auditing fundamentals.
- 5-7 years’ experience working with Finance and Accounting processes,
- Understanding of general business processes within the company.
- Knowledge and Use of Microsoft Office and Accounting Management Software.
HSE RESPONSIBILITIES (ALL EMPLOYEES)
- Read, understand and comply with the company’s HSE policy, work practices, procedures and rules.
- Wear and maintain all personal protective equipment required by and outlined in the company’s HSE policy.
- Use and maintain all safety equipment required by and outlined in the company’s HSE policy.
- Report all accidents and incidents your supervisor and comply with procedures outlined in the Accident/Incident Reporting Policy.
- Immediately, bring to your supervisor’s attention of any unsafe acts or conditions or potentially unsafe act or condition.
- Take every reasonable precaution to protect the health and safety of him and that of others, and the environment when working.
- Attend all environment, health and safety meetings as stipulated in the HSE policy.
- Fully co-operate with management and others in order to enable them to fulfill their HSE obligations.
- Understand that you have the right to stop any unsafe work.
- Cooperate in implementing the requirements of all Health and Safety Legislation, related Codes of Practice, and Company Safety Instructions.
- Refrain from doing anything, which constitutes danger to yourself or to others.
- Avoid improvising which entails unnecessary risk.
- Warn new employees of known hazards.
- Refrain from horseplay and the abuse of welfare facilities.
- Suggest ways of eliminating hazards.
- Refrain from operating any item of plant unless you are train and are authorized to do so.