HR Intern

The job incumbent will assist to execute all administrative tasks to the highest quality standards, by assisting in the coordination of the Corporate Services Department activities and other transactional duties in support of the Company’s administrative initiatives.

Responsibilities & Accountabilities

This job provides administrative support across the organisation. In this regard, the individual must perform the following duties as directed by Assistant Manager, Corporate Services:

• Provides administrative support to ensure efficient operation of department and office.
• Answering, screening and directing all calls.
• Filing and Maintaining a filing systems as assigned.
• Attending to Company mail:
  • Receive, sort, stamp and disseminate all incoming mail
  • Fold, stick and affix stamps to outgoing mail
• Preparing and disseminating various Reports to Clients.
• Assisting in the Recruitment & Selection process as required.
• Provide general administrative and clerical support-
  • Update internal Company Listings.
  • Assist to maintain the Company’s ‘Info’ email account by reviewing and circulating the information and utilising the relevant software/database.
  • Serving as a recording secretary at departmental meetings by taking minutes which accurately reflect major actions and decisions taken.
  • Draft, copy, scan, record, send faxes and email correspondence.
  • Attend to and follow-up with Suppliers/Providers.
  • Assist to monitor, maintain and issue an adequate Stationery and a Hot and Cold amenity supply for the Company.
  • Liaise with the respective personnel to facilitate timely and effective maintenance of the building.
  • Attend to visitors of the Corporate Services Department by greeting, welcoming, directing and announcing them appropriately, and providing general information.
• Perform other duties that may be assigned.