Facilities Coordinator, Standard Distributors Limited

Job Summary:

The Facilities Coordinator supports the HSSEFF Manager with the coordination of all facility maintenance to ensure proper safety, sanitation and functions for the facility and equipment. The Coordinator also lends support to the Fleet management portfolio for the Company.

Responsibilities:

1. Review and support HSSE Facilities & Fleet Manager with all general maintenance work, refurbishment and routine repairs, whilst ensuring safe and secure work environment.
2. Review and close out maintenance cases by stipulated time-frames, through service desk creation.
3. Support HSS Facilities & Fleet Manager by reviewing all maintenance costs for the business.
4. Respond to facility malfunctions / emergencies (involving plumbing, electrical and air conditioning) and engaging the appropriate approved contractor to assist with restoration.
5. Coordinate with contractors/ service providers, source quotations for projects / services required, schedule and follow through until payment.
6. Complete quality inspection visits to all locations and submit project monitoring, maintenance schedules, equipment upgrades and breakdown reports on a quarterly basis.
7. Prepare preventative maintenance reports and ensure compliance from all compliance locations.
8. Support the HSSE Facilities & Fleet Manager in conducting workplace inspections, evacuation drills, coordinating HSE training and toolbox meetings in an effort to ensure compliance with maintenance projects and cases.
9. Support HSSE Facilities & Fleet Manager with maintenance and repair of all vehicles and equipment assigned to Logistics Team.
10. Maintains and update fleet report through recording of all expenditures and income of each vehicle, maintenance equipment, fuel, repair parts, supplies, etc. and ensure timely resolution of relevant conflicts.
11. Ensure that all fleet functions are carried out within the established rules and legal regulations.
12. Comply with Group’s processes and policies as set out and stated in ANSA McAL Blue Book.
13. Performs all duties in conformance with appropriate health, safety, security and environmental and SDL’s policies and procedures.
14. Any other duties, which may be assigned to you.

Knowledge & Skills:

1. Proficient in Microsoft Excel, Microsoft Word, PowerPoint.
2. Ability to multi-task and work in minimal supervision.
3. Good interpersonal skills.
4. Strong communication skills (verbal and written).

Physical Requirements:

1. Prolonged periods standing and walking throughout facilities.
2. Must be able to lift up to 15 pounds at times.
3. Must be able to bend, lift, stretch, climb, and crawl to maintain equipment and buildings.
4. Must be able to perform work in a variety of weather conditions.

1. In Occupational Health and Safety or related discipline.
2. Certification in Facilities Management.
3. At least one – three years’ experience in a similar capacity.