Human Resource/Administrative Assistant

The primary function of the Human Resource/Administrative Assistant is to provide high level administrative support to the General Management Team by performing a variety of confidential administrative duties.

Responsibilities:

Human Resource

• Assist with updating the Human Resources Information System (HRIS) - Microsoft Dynamics and generating reports as required.
• Review and amend Departmental Organizational Charts.
• Assists with training and development initiatives.

• Provides support in recruitment to maintain an efficient employment process, which includes job descriptions, position advertising, short listing, interviewing, selection, and placement and orientation.
• Assist with the development policy and procedures and documentation of the same.
• Assist with employee relations, performance management, and the employee disciplinary process.
• Collect and collate relevant data for payroll
• Assist with completion of NIS claim forms
• Assist with completion of medical claim forms
• Collect and verify timekeeping  information for all employees

Administrative

• Assist with the daily functions of the Administrative Department
• Support Maintenance Department
• Provide administrative support to Directors, Senior Managers, Operations
• Schedule and manage calendar events in collaboration with Marketing Department
• Manage relationships with Company stakeholders.
• Prepare and revise written documents, reports and correspondence as required.
• Assist with the review, upgrade and maintenance of operating policies and systems
• Assist with the co-ordination of staff training.
• Ensure proper filing and maintenance of Company documents and records.
• Co-ordinate Drivers schedule and management of Company Vehicles (Fleet Management)
• Liaison with Vehicle Rental Company
• Assist with preparation of Daily Casualty Report
• Prepare Monthly Grocery orders for:
•  Administration/HR Department
• Company Houses
• Prepare monthly Stationary requests for Administration/HR Department
• Assist as back up Petty Cash custodian