Accounts Clerk

Accounts Clerk

All applicants MUST perform the following ESkill assessment which includes recording video answers before submitting their CV (applications that do not have an accompanying assessment will be rejected). Please note this test has on average 40+ questions and typically takes between 30 – 45 minutes to complete but is not a timed assessment. A calculator may be required:

https://es.eskill.com/es/quiz?testId=a4b884da11e4cbde

Salary: TT$4,000

Location: Trincity

Job Type: Permanent/Part time

Industry: Warehousing

1. Enter daily Vendor Invoices into the Peachtree (Payables) System.  Vendor invoices with a GIR attached include raw and packaging materials and ancillary goods to run the operations.  A GIR is prepared by the Purchasing Officer which has the PO and the invoice attached for ease of reference.
2. Prepare payments of all Local Invoices when they fall due and when approved by the Director.
3. Draw to Director’s attention when overseas vendors bills are due and being requested for Director to wire transfer online.
4. Prepare bi-monthly (by 13^th) and monthly payroll (by 23^rd) based on attendance records and in agreement with GM to the Director for approval and submission to Payroll outsource firm.
5. Post Online utility, payroll, vendor Payments and all other required information into Peachtree on a timely basis and as instructed.
6. Enter all debits and credits accurately into Peachtree that are on the bank statements (U$ and TT$), so that they match and the bank statements can be reconciled in the following month by the outsource Accountants company.
7. Enter all credit cards debits and payments that are on the credit card statements (U$ and TT$) without error, so that they match and the credit card statements can be reconciled in the following month by the outsource Accountants company.
8. Prepare check payments for Comptroller of Customs & Excise for Imports when Bond is in place and Customs Broker has notified that there is an import ready for clearance from Customs.
9. Perform conversion of Export Invoices (ROE 6.68) immediately after container leaves factory for port, if Director has not done so already.  Ensure that GL revenue code for Export items is changed from 40200 to 40000.
10. Perform Costing of Raw & Packaging Materials Import (R.O.E. 6.68) and enter into P3.
11. Enter payments received from customers if billing clerk has not done so already.
12. Prepare weekly and accurately the AR (Accounts Receivables), AP (Accounts Payables) and check register reports for the Director and forward by email.
13. Follow up with Customers on AR who are due for payment to permit collection of outstanding receivables and cash flow in accordance with established Company timeframes.
14. Prepare deposits to the bank along with check details summary to hand over to the Directors for depositing into the bank.
15. Enter Petty Cash expenses into Peachtree on a timely basis
16. Perform Cash count on the last working day with Petty cash pan, Sales pan, Reimbursement pan and send count to Directors and GM on the 1^st working day of the next month.
17. Prepare the following accounts for monthly reconciliation
18. Keep the Accounts Department with a professional Systematic Filing of Documents for ease of retrieval and general good housekeeping of the department and its records.  All proper storage of Company accounting source documents is the responsibility of the Accounts data entry clerk and must be retrievable by the clerk in good order and without delay.
19. Maintain good relations with fellow staff members who support the accounts desk and who requires support from the accounts desk.  The accounts data entry clerk role is a key position amongst other key positions that effectively gets the Company’s objectives achieved.
20. Report to the Directors and/or General Manager on any questions that you may have on Accounting or Company other data.
21. Maintain complete confidentiality of all information and ensure all Company documents are secured at all times