Accounting Assistant - Accounts Payable

Itel, a major player in the Business Process Outsourcing industry, is seeking to add an Assistant Accountant to its Head Office located in Montego Bay.

Applications are invited from suitably qualified individuals to fill the post of 'Accounting Assistant - Accounts Payable'

Job Summary

Reporting to the Chief Accountant, the Assistant Accountant will play a key part in ensuring that supplier invoices are entered into the Accounting system in a timely manner. The individual will also assist with reconciling vendor statements to the AP sub-ledger, making payments to vendors, as well as reviewing and analyzing expense account entries (where required). He/She will also serve as the main point of contact for the Accounting Department for internal stakeholders as well as vendors.

To be successful at this position, you should have an understanding of key Accounting principles, proficiency with computers and software such as Microsoft (MS) Excel, MS Word, Quickbooks and/or Dynamics GP. You should also be trustworthy, humble, trainable, proactive, efficient, and organized.

Key deliverables will include but not limited to:

• Enter vendor invoices to Accounting system in a timely manner, ensuring that transactions are posted to the correct general ledger accounts.
• Reach out to the relevant parties i.e. HODs and budget holders, for clarity and approval of various types of expenses.
• Assist the AP Lead to finalize Accounts Payable and other critical reports on the 2nd working day of every week.
• Setup vendor payments as directed by immediate supervisor or Group Treasurer.
• Email payment confirmation to vendors within 1 working day of payment being made. Assist Accounts Payable Lead in preparing expense schedules or key month end reports as required.
• Participates in the iterative process of requesting vendor statements and reconciling same to the AP subledger.
• Act as the main point of contact for the Accounting Department by answering forwarding calls to the appropriate party.
• Responds to vendor inquiries and emails from internal staff in an expedient manner.
• Ensures that physical and electronic filing systems are maintained.
• Prepare purchase orders as required and directed.
• Keep track of and apply for Zero Rated Tax Exemptions from the Tax Administration Office of Jamaica (TAJ). Email same to vendors in a timely manner.
• Seek approval and disburse petty cash, ensuring the petty cash tracker is updated and signed off on a weekly basis.
• Review department funds and other expense trackers, ensuring that expenses fall in line with policy and alerting your supervisor to differences.
• To perform any other duties as required.

Qualification, Experience, Skills

• Associate Degree in Finance, Accounting, Economics or Business OR Equivalent professional qualification, e.g. ACCA level 1. In the absence of professional qualification, relevant experience will be considered.
• At least 1-2 years working in Accounts Payable.
• Intermediate skills in the use of the Microsoft Office Suite.
• Knowledge of general accounting procedures.
• Good oral and written communication skills.
• Excellent teamwork and interpersonal skills.
• Must be humble and receptive to criticism.

Key Work Requirement

The individual may be required to work on weekends and/or holidays to meet the demands of the position.