ACCOUNTS RECEIVABLES OFFICER
A successful and expanding retail organisation is seeking to fill an opening for an Accounts Receivable Officer. The candidate will be highly motivated and results-oriented, with excellent communication skills, and seeks to add value to the organisation.
Role
The Accounts Receivable Officer will control and manage the company’s Accounts Receivable (AR) portfolio in accordance with the company’s credit terms and conditions. The execution of this function will ensure timely collections from customers to maintain current account balances within approved credit limits; prompt issuing of charge invoices, receipts and account statements to customers; processing account adjustments, updates and reconciliations; swift action in addressing delinquent accounts; and preparation of timely AR status reports for submission to Management.
Responsibilities & Duties
- Daily control and management of credit accounts
- Receive and review Daily Sales & Lodgment Reports, credit payment Receipts, and approved AR Adjustment Requests.
- Process and update accounts with current receipt payments.
- Process approved account adjustments, including refunds, G.C.T. Exemption Certificates, and returned cheques.
- Generate Charge Invoices and issue with payment Receipts to customers.
- Pursue account collections with customers.
- Maintain an updated working AR Status Report document.
- Monitor and track all direct deposit payments to ensure accurate customer identification and validate proof of payment confirmations with bank records.
- Monitor and track G.C.T. Exemption Certificates with customers after each applicable sale to ensure receipt of original document. Apply Certificates to update the respective accounts, and submit Certificates promptly with supporting system reports to the Accounts Manager.
- Liaise with sales personnel daily to ensure customer compliance with approved credit limits, advise and execute credit stops for accounts with overdue balances when necessary, and authorise and execute removal of credit stops when justified.
- Monitor and respond promptly to customer queries on account matters.
- Reconcile accounts when necessary.
- Issue, review, validate and approve credit applications when necessary.
- Setup new charge accounts and advise the sales personnel accordingly.
- Prepare weekly and monthly Aged AR Status reports, highlighting collection progress and challenges and delinquent accounts, with recommendation for bad debt provision if necessary.
- Issue Payment Reminders to customer when necessary.
- Execute swift action in addressing delinquent accounts with the application of effective collection techniques and legal procedures where necessary.
- Generate and issue monthly account statements to customers.
- Support the AR reconciliation and general ledger tasks under the direction of the Accounts Manager.
Knowledge and Competencies
- Sound knowledge of fundamental accounting principles and practices.
- Working knowledge of Accounts Receivable control procedures and collection techniques.
- Demonstrated proficiency with Sage 50 accounting software system, and MS Office applications.
- High level of attention to detail, with demonstrated ability to multitask.
- Strong communication skills and the ability to develop professional business correspondence.
- Good time management, decision-making, and organizational skills.
Qualifications and Experience
- Bachelor’s degree in Accounts Management or related discipline.
- A minimum of 3 years working experience in Accounts Receivable Control management.
- Experience in the distribution trade an asset.
Interested applicants who seek a rewarding career path and who possess the specified requirements are invited to submit applications no later than Friday, June 25, 2021
We thank all applicants but only short-listed candidates will be contacted.