Office Administrator

TheAdministrative Administrator is responsible for providing administrative support to the Directors and the organization as a whole.

The Senior Administrative Administrator is responsible for providing administrative support to the Directors and the organization as a whole.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establishes good working relationships with management and colleagues
• Act as a team player to ensure high quality client service.
• Completes assignments on a timely basis
• Perform all administrative duties required for clients which include:
• Liaise with Bank ; Handle all relevant wire transfers, prepare cheques as required
• Manage and organize payments for standard bills and invoices
• Responsible for checking all bank accounts as required:
• Report account balances twice weekly and for significant payments such as monthly expenses, VAT and payroll
• Manage and prioritize the daily schedule of the courier ensuring the organization deliverable are met
• Manage office petty cash
• Supervise administrative assistant, receptionist, courier and general assistant.
• Provide support to the Managing Director as required.
• Perform and assist in any additional duties to enhance and support the operations of the company.
• Ensure there is administrative support/coverage at all times.

QUALIFICATIONS AND EXPERIENCE

• 5-6 years’ experience in a professional services environment or equivalent
• Diploma Business Administration/Office Management
• equivalent in English Language and Mathematics is required.
• Tertiary level education e.g. Bachelor’s Degree in Administration or equivalent or a related field would be preferred
• Must be proficient in Microsoft Word, Excel and Outlook
• Proficient with letter writing, office etiquette, procedures and practices.

Ideal candidate should be flexible, a critical thinker, results driven with strong time management skills.