PURPOSE OF JOB 

To oversee, expedite, and ensure the accurate, safe, and environmentally responsible loading/unloading of fuel at assigned Company bulk storage tanks or gantry. This role delivers a superior service experience to authorized customers while ensuring competent stewardship of Company assets and timely and accurate financial record-keeping and reconciliation of product movement. 

MAIN DUTIES AND RESPONSIBILITIES

• Receive and deliver fuel from/to bulk storage tanks and confirm quality and quantity. • Receive and deliver fuel from/to bulk storage tanks and confirm quality and quantity.
• Prepare and submit daily bulk storage tank reconciliation reports.
• Maintain infrastructure, equipment, and accessories associated with bulk storage & fuel management system.
• Perform and document periodic inspections on Company assets in accordance with Company policies.
• Supervise repair and maintenance work on infrastructure and equipment to ensure compliance with Company HSE policies.
• Provide intelligence on anticipated customer demand and assist in identifying potential new customers.
• Review the Daily Master Schedule for authorized vehicle assignments, inventory levels, and timelines for fuel lifting.
• Prepare accurate fuel requisition documents (e.g., Delivery Notes) in a timely manner.
• Ensure vehicle operators have all necessary documentation for fuel deliveries.
• Communicate any operational issues or irregularities in the Supply Chain to the Line Manager and work towards resolution.
• Review the Daily Master Schedule for vehicle assignments, inventory levels, and timelines for fuel lifting.
• Prepare Suppliers' fuel requisition documents (e.g., Product Orders) in a timely manner.
• Prepare Customer Proforma Invoices, Invoices, or Delivery Notes in accordance with the Daily Master Schedule.
• Monitor and collaborate with the Supplier’s designated authority to ensure time-efficient fuel loading onto authorized vehicles.
• Monitor bulk storage fuel levels and reconcile any fuel movement.
• Load/unload fuel at Bulk Storage facilities according to documented procedures.
• Dispatch authorized vehicles and ensure operators have all necessary documentation for deliveries.
• Communicate operational issues (e.g., vehicle breakdowns, delivery refusals) to the Distribution Coordinator and assist in resolution.
• Prepare ad hoc reports as requested by senior management.