Business Support Officer

This role is ideal for a versatile and detail-oriented professional capable of assisting with accounting functions, HR support, executive assistance, logistics coordination, inventory management, and general office administration.

Position Overview

The Business Support Officer will provide high-level administrative, operational, and coordination support across the organization. This role is ideal for a versatile and detail-oriented professional capable of assisting with accounting functions, HR support, executive assistance, logistics coordination, inventory management, and general office administration. The successful candidate will serve as a central resource, ensuring smooth daily operations and supporting management in achieving business objectives.

Key Responsibilities

Administrative & Executive Support

• Provide executive assistance to senior management, including scheduling, meeting coordination, and document preparation.
• Prepare correspondence, reports, presentations, and maintain filing systems.
• Manage incoming calls, emails, and general communications professionally.
• Coordinate travel arrangements, appointments, and events.

Accounts & Finance Support

• Assist with basic accounting tasks such as invoicing, purchase orders, receipts, and data entry.
• Support the preparation of monthly financial reports and reconciliations.
• Coordinate with external accountants or finance personnel as needed.
• Maintain accurate financial and transactional records.

Human Resources Support

• Assist with recruitment activities including scheduling interviews, communicating with candidates, and preparing onboarding documents.
• Maintain employee records, leave tracking, and HR-related documentation.
• Support performance management, training coordination, and employee engagement activities.

Logistics & Operations Coordination

• Coordinate deliveries, shipments, and transportation needs.
• Liaise with vendors, suppliers, and service providers.
• Ensure efficient flow of operational tasks to support business activities.

Inventory & Asset Management

• Monitor stock levels and track inventory usage.
• Support procurement of office supplies, equipment, and materials.
• Maintain an up-to-date inventory register and manage asset allocation.

General Office Management

• Maintain office supplies, equipment, and ensure the workspace is organized and functional.
• Support health, safety, and security compliance in the office.
• Provide day-to-day operational support for all departments as required.

Qualifications & Experience

• Diploma or Degree in Business Administration, Management, Accounting, HR, or a related field.
• Minimum 4–5 years’ experience in administrative, operations, or multi-functional support roles.
• An understanding of HR processes, accounting basics, and logistics coordination.
• Proficient in MS Office Suite (Word, Excel, Outlook), and experience with accounting or HR software is an asset.
• Excellent communication, organizational, and problem-solving skills.

Key Skills & Competencies

• Multi-tasking & time management
• Strong attention to detail
• Excellent written & verbal communication
• Confidentiality & professionalism
• Analytical and critical thinking
• Team support & collaboration
• Ability to work independently
• Customer service mindset