Administrative Assistant, Mortgage Banking

A reputable company within the financial industry is seeking to fill the position of Administrative Assistant.

Job Purpose

The Administrative Assistant provides administrative support to the Manager. 

Duties & Responsibilities

• Replies to internal and external correspondence, drafts and prepares letters, memos and reports.
• Verifies that all necessary documents are readily available for the Manager’s meetings and appointments as required.
• Takes minutes at meetings and prepares, distributes and/or despatches reports as needed.
• Handles inter-office and external phone calls, screens calls, and receive visitors and sets appointments and meetings.
• Maintains an appropriate filing system.
• Generate reports for the Manager as required.
• Liaises with the company's management team to exchange information on behalf of the Manager.
• Manages a good working relationship with Company Partners and Associates of the Manager.

Skills/Competencies

• Extensive / Expert knowledge and understanding of secretarial procedures; including business writing skills. 
• Extensive / Expert ability to work independently as well as part of a team and to handle multiple tasks and priorities.
• Substantial / In depth ability to operate business machines (fax, photocopier, etc.).
• Substantial / In depth ability to adjust positively to multiple demands, shifting priorities and rapid change.
• Substantial / In depth computer proficiency, with in-depth knowledge of Microsoft office suite of products.
• Substantial / In depth ability to understand and act upon customer’s needs, concerns and priorities.
• Substantial / In depth time management and organisational skills.
• Substantial / In depth oral and written communication skills and interpersonal skills.

Qualification & Experience

• Minimum of five [5] CXC passes, including English and Mathematics (General Proficiency, Grade II Minimum). 
• Administrative Professional Secretary (APS) Certified or equivalent.
• Three (3) or more years' experience working in a similar position.