Job Summary
To ensure that the AR Sub Ledger is maintained as a clean and accurate Ledger for the Business while providing key support to the Credit Controller for Month End Reporting Processes and overall management of the AR Sub Ledger.
Specific Responsibilities
- Handle the processing of collections from the Credit Officers/all other sources and prepare a daily report for submission to the Credit Controller as a check for previous Day’s Collections Posted.
- Validate daily the deposited cheques from the prior two days with the posted cash-collection balance from the Credit Collection team.
- Prepare Daily Bank Deposit to be collected by the CIT Security firm.
- Receive cash-job payments from the branches and ensure they are correctly handled re matched against iCABS invoices and Cash Clearing Sheet for application on the Ledger.
- Liaise with relevant staff at existing branches on a daily basis to follow-up on amounts collected and correctly deposited.
- Prepare required AR receipts and prepare end-of-week Linx journal for review and posting
- Manage and ensure all online payments (Scotia and RBL) are receipted on a daily basis and adequately supported.
- Act as a strong and effective Gate Keeper for the AR Ledger by ensuring that Credit Officers comply with the requirement to provide accurate remittance details for processing payments received.
- Handle the daily balancing of the collections received that are submitted from the Front Desk.
- Handle the routine balancing of the Wireless terminals assigned to Field Staff and oversee compliance with the communicated policy.
- Handle routine calls from customers querying non-application of payments made to their accounts.
- Communicate to Credit Officers weekly those customers who may have short-paid on invoices, also obtain speedy resolution for returned cheques.
- Process weekly invoice runs from ICABS to Navision.
- Review the AR Ledger Weekly to ensure all unapplied payments are applied.
- Maintain daily collection totals of each AR Officer on Excel spreadsheet and collections board in Office