Accounts Payable Officer

Title:           Accounts Payable Officer

Reports to:   CFO

Location:       Cabot Saint Lucia – Cap Estate  

About Cabot Saint Lucia:

Coming in 2022, this stunning property in Saint Lucia hosts Cabot’s third golf course and second resort in its expanding portfolio of world-class properties. Consistent with the success of the highly decorated Cabot Cape Breton, Cabot Saint Lucia offers spectacular golf, jaw-dropping natural beauty, a boutique resort and residential community located on a spectacular 375-acre peninsula, and an incredible member and guest experience.

The property will feature a magnificent Coore & Crenshaw-designed 18-hole golf course and a stunning collection of residences ranging from hillside townhomes to expansive single-family homes and customizable beachfront lots. Cabot Saint Lucia broke ground on phase one of development in the summer of 2019. The Cabot Point golf course is set to open in 2022. 

Position Overview:

Cabot Saint Lucia is seeking an experienced Accounts Payable Officer to join its growing Finance Team. The role will provide financial, administrative, and clerical support to the function.  We are seeking a strong team player who is ready for a new challenge.

Core Competencies:

Communicates Effectively

• Listens generously and provides feedback respectfully and transparently
• Ensures important information is shared in a timely and efficient manner
• Collaborates transparently and brings the team along on the journey

Effective Team Player

• Contributes to building an environment of trust across the team and wider organization
• Promotes a positive, inclusive and participatory team environment
• Fosters collaboration and supports the success of others

Innovative Thinking 

• Identifies problems and actively engages to provide workable solutions

Connected Relationship Building

• Develops meaningful relationships with internal and external stakeholders to drive the work of the project. 
• Engages effectively at all levels of the organization.
• Responsible for paying and keeping record of all invoices and recurring payments and commitments.
• Reconciliation of vendor statements
• Analyze all vendor accounts monthly, to ensure payment accuracy
• Ensure invoices are approved prior to payment (by department head or appropriate authorized signatory)
• Ensure invoices and purchase orders are correctly coded to the appropriate cost code/cost center prior to payment and entry into the accounts
• Maintain precise records of all vendor payments
• Accurate data entry
• Analysis of all staff reimbursements coded to the correct cost centers/cost code
• Good understanding construction terms and contracts.
• Maintain freight and brokerage costs ensuring they are posted to the appropriate account. (Cost center/cost codes)
• Verify and reconcile incoming purchases
• Efficiently track all credit card spend ensuring payments on credit card accounts
• Research and approve new vendors and create new vendor accounts
• File and organise payable records electronically (hard copy where necessary) in a timely and organized fashion.
• Ensure Purchase Orders accompany invoices where full or part payment is required and have been approved by department head
• Ensure refunds from suppliers/vendors are managed in a timely manner
• Correctly record prepaid invoices in the system
• Liaise with warehouse to ensure that all stock items are posted in stock and issues out are correctly allocated to project codes and cost Heads.

Key Responsibilities:

• Responsible for paying and keeping record of all invoices and recurring payments and commitments.
• Reconciliation of vendor statements
• Analyze all vendor accounts monthly, to ensure payment accuracy
• Ensure invoices are approved prior to payment (by department head or appropriate authorized signatory)
• Ensure invoices and purchase orders are correctly coded to the appropriate cost code/cost center prior to payment and entry into the accounts
• Maintain precise records of all vendor payments
• Accurate data entry
• Analysis of all staff reimbursements coded to the correct cost centers/cost code
• Good understanding construction terms and contracts.
• Maintain freight and brokerage costs ensuring they are posted to the appropriate account. (Cost center/cost codes)
• Verify and reconcile incoming purchases
• Efficiently track all credit card spend ensuring payments on credit card accounts
• Research and approve new vendors and create new vendor accounts
• File and organise payable records electronically (hard copy where necessary) in a timely and organized fashion.
• Ensure Purchase Orders accompany invoices where full or part payment is required and have been approved by department head
• Ensure refunds from suppliers/vendors are managed in a timely manner
• Correctly record prepaid invoices in the system
• Liaise with warehouse to ensure that all stock items are posted in stock and issues out are correctly allocated to project codes and cost Heads.

Experience and Qualifications:

• Bachelor’s Degree in accounting, finance, business administration or another related field
• 2-5 years’ experience in a similar position
• Proven knowledge of accounting industry-leading accounting software
• Knowledge of accounting principles and International accounting standards.
• Comfortable with productivity tools such as Microsoft Office Suite
• Functional knowledge of database and spreadsheet tools
• Ability to work either independently or collaboratively as needed
• Excellent attention to detail
• Strong communication and organizational skills
• Distinctly self-motivated and cable of handling multiple tasks in a high-pressure environment