Records Officer

Under the general supervision of the Data Governance Lead, the Records Officer is responsible for upholding compliance with the Data Privacy Act of Jamaica.

Major Responsibilities:

• Collaborates with cross-functional teams to implement efficient record-keeping practices, and conducting regular audits to gauge compliance levels
• Assists in the preparation of departmental status report
• Writes monthly and quarterly reports on work activities
• Stores, arranges indexes and classifies records
• Develops and implements policies for electronic records
• Facilitates the development and maintenance of filing systems to meet administrative and legal requirements.
• Sets up, maintains, reviews and documents records systems
• Standardizes information sources throughout the organization
• Manages the change over from paper to electronic records management systems
• Enables appropriate responses to access to Information requests
• Creates new files and establishes appropriate methods for the storage of old files
• Performs other related duties that may be assigned

Qualifications, requirements:

• Associate of Science Degree in Business and Administration Management, Management Information System, or a related area

            OR

• Certificate in Records Management from a recognized tertiary institution
• A minimum of two (2) years’ experience in a records management or similar functional area

Working Conditions:

• This position will be exposed to a distribution center & warehouse environment, at an occasional frequency
• Frequent to moderate walking short and long distances within the distribution center, office and warehouse areas
• Tasks will include physically handling/lifting of boxes with files
• Occasional traveling requirements, CBL Head Office and distribution centers across the island when necessary.
• Exposure to normal office working environment and also occasionally exposure to forklifts & delivery trucks within the warehouse area
• Wearing of appropriate PPE gear required