Buyer - Trinidad

The Buyer is responsible for preparation of purchasing deliverables, such as:

• Receives approved requisitions from requestors (planners, technicians, engineers etc.) and other company functions, for a variety of materials, services and equipment and places orders with services and materials vendors locally and abroad.
• Maximize value and optimizes savings by coordinating alternate sourcing of material, product evaluation, lifecycle costing, competitive bidding and price negotiations with vendors.
• Ensures the uninterrupted supply of materials and services to all internal clients.
• Works with the Expeditor to ensure the timely delivery of materials and services through forward planning.
• Resolves disputes arising with vendors concerning quality, price or delivery problems and handles claims and counter claims as they arise.
• Ensure a cost-effective delivery of materials and services as specified in the Purchase Orders, abiding to the specified quality, quantity, cost and target delivery date.
• Identify and implement best practices in all procurement processes and build supportive internal and external relationships within Procurement and other business functions.
• Follow sourcing strategies as specified in company’s procurement strategy and procedures.
• Maintain absolute transparency in all processes.
• Create purchase orders that are technically robust assuring they contain all the necessary information for all parties involved.
• Must assure vendor submits mandatory documentation such as material test certificates, certificates of conformance, tests certificates, product manuals as per technical requirements.
• Must assure vendor dispatches materials properly packaged for land, air or and maritime transportation.
• Ensure full understanding of the customer needs and technical requirements before proceeding with orders.
• Contribute to enrich database of local and foreign vendors in the company Approved Vendor List.
• Research market and identify new sourcing options. Shall be responsible for the appropriate vendor selection and bidding processes.
• Assist in the creation and continuous improvement of procurement procedures. Must work proactively to identify ways of streamlining the activities in order to operate in a more efficient and cost-effective manner.
• Responsible for establishing reliable, long-term win-win relationships with vendors based on truth and excellent communication channels.
• Must be able to resolve most discrepancies with vendors and any transactional issues associated with the commodities or locations assigned.
• Must be responsible for providing proactive solutions for all procurement issues.
• Must attend relevant meetings with vendors, internal customers and client as requested and required.
• Must take full ownership of all aspects of the procurement P2P process, from requisition to final payment of vendors assisting with the resolution of invoice issues related to purchases.
• Close purchase orders within one month of the completion of services/delivery of material.
• Produce reports on procurement activities for management.
• Must assure purchases are executed in the most effective and efficient manner.
• Support team to achieve procurement department’s KPI’s.
• Support Catalog Administrator to assure all materials are properly described in the materials catalog of Maximo.
• Must handle Materials/ Service requisitions in an efficient and effective manner.
• Must provide prompt feedback of Purchase Orders status to internal customers and on a monthly basis, he/she must meet with them to assure their expectations are being met.
• Participate in all HSE initiatives and trainings.
• Any out of normal event or non-conformance must be reported.
• Adhere to all HSSE policies/procedures and participate in Leading Indicators that will result in a Zero Accidents culture. 

• Degree in Purchasing, Materials Management, Logistics, Business Administration.
• CIPS certification up to level 4 minimum (or equivalent)
• At least 2 years in similar post, preferably in the Oil and Gas Industry.
• Demonstrated ability to solve problems associated to a procurement process.
• Proficient in MS Office and Maximo 6.2 system.
• Strong communication and negotiating skills with ability to communicate at all levels.
• Proficient customer service oriented specifically towards internal customers and vendors.
• Able to work under pressure in a fast-paced environment.
• Good understanding of commercial terms and conditions.
• Maintain the highest level of confidentiality and trustworthiness.
• Willing to work outside of normal hours as the job requires.
• Must be punctual, organized, detail oriented, forward thinking, self-driven, goal achiever and have ability to multitask.
• Full knowledge and understanding of Purchasing methods and procedures and technical specifications in the industry.
• Knowledge of strategic sourcing methodologies.
• Preference will be given to national citizens or permanent residents of Trinidad & Tobago.