ADMINISTRATIVE OFFICER (TEMPORARY)

ADMINISTRATIVE OFFICER (Temporary)

ADMINISTRATIVE OFFICER (Temporary)

SALARY RANGE

$2,702,439.94 per annum

DURATION

TWO (2) MONTHS

JOB SUMMARY

The incumbent undertakes a wide range of critical administrative tasks necessary to facilitate the operations of the office. The scope of these responsibilities includes maintaining the communication with partners/stakeholders to inform managers and supervisors.

KEY RESPONSIBILITIES

• Manage communication and electronic records, preparing business correspondence, reports and related documents
• Prepare materials and make arrangements for meetings
• Review incoming correspondence and take appropriate action: routing correspondence, handling the matter directly, drafting responses, etc
• Draft monthly departmental and other reports; advise VP of matters requiring attention
• Assemble and disseminate information and transmit instructions to staff
• Establish and maintain a system for the control and safekeeping of classified and confidential documents, files and reports
• Assist the VP to meet deadlines; provide reminders of deadline/due dates and other follow-up activities, preparing or retrieving information to facilitate achieving these deadlines
• Any other recommended tasks

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Business Administration or equivalent
• Certified Professional Secretary (CPS) Certification
• Minimum three (3) years experience in a similar field

KNOWLEDGE, SKILLS & COMPETENCIES

• Skills: Oral and written communication, human relations, time management skills, plan, prioritise, organise, team player, good judgement
• Handle multiple projects and processes simultaneously while ensuring accuracy of work
• Work on own initiative

If this opportunity interests you, please submit your application by 2024 May 22.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.