Vice President - Supply Chain

The VP Supply Chain is in charge of both purchasing and warehousing. This position is accountable for the timely and cost effective sourcing and procurement of materials, related internal and external contacts with key suppliers, inventory control, customs and warehousing.

VICE PRESIDENT, SUPPLY CHAIN

Reporting to the CEO, the VP Supply Chain is in charge of both purchasing and warehousing. This position is accountable for the timely and cost effective sourcing and procurement of materials, related internal and external contacts with key suppliers, inventory control, customs and warehousing. He/she ensures that activities are carried out in a cost-effective, safe and reliable manner, adding value to the company’s overall business process.

Duties and Responsibilities:

Negotiating and liaising with suppliers to ascertain their ability to meet the company’s specific requirements in terms of performance, prices, credit terms, discounts and delivery and makes comparisons so as to make the best selection on the basis of such information. Oversees all Requests for Proposals (RFPs) for prospective suppliers

Ensuring that there is an approved list of suppliers and that the process for selecting and approving Suppliers is in place and in keeping with Company standards; Consults with the CFO and CEO regading the final selection of suppliers; Ensures compliance with the Company’s standard purchasing procedures

Managing and maintaining a number of warehouses in line with best practice and multiple distribution and receipt points.

Coordinates the receipt of goods from suppliers, ensures proper and adequate storage of same and the effective distribution of goods.

Maintaining stock at optimum economic levels, consistent with operational demands, by reviewing stock movements and initiating changes in stock levels where analysis suggests that the established control parameters are inappropriate.

Keeping records of costs, deliveries and performance and discusses with user departments with a view to ratification by suppliers or change in specifications or change of suppliers; maintains effective communications with vendors and department heads.

Liaising with Accounts Payables for purposes of resolving problems and ensuring smooth information flow amongst sections

Ensuring that all purchasing documents are properly completed and authorized and provides follow-up action on all outstanding purchase orders and expedites, where necessary.

Managing the information systems of the department to operate in real time environment.  Ensures that the system is fully utilised to generate data-based information

Ensuring effective and accurate inventory management of all materials and records location and movement

Planning and organizing the logistics associated with prompt delivery of materials and/or services to the Company

Reviewing incoming purchase requisitions and makes recommendations to buyers.

Developing and maintaining catalogue on supplier data and market information on prices, suppliers, discounts; Keeps updated about trends in commodity market and researches same on a daily basis.

Performing other related duties as may be required by the job function.

Qualifications and Experience

* Degree in Management or Business Administration

* Chartered Institute of Purchasing and Supply (C.I.P.S.) Certification in Purchasing and Supply

* Five (5) years experience in Supply Chain Management

* In depth working knowledge of the commodities market

* Proficient in Microsoft Office Suite

The VP Supply Chain is in charge of both purchasing and warehousing. This position is accountable for the timely and cost effective sourcing and procurement of materials, related internal and external contacts with key suppliers, inventory control, customs and warehousing. He/she ensures that activities are carried out in a cost-effective, safe and reliable manner, adding value to the company’s overall business process.