Senior Executive Assistant (Jamaica)

]The Senior Executive Assistant (JM) provides high-level administrative support to client-serving partners and Core Business Services (CBS) professionals, including Partners and Directors. You may also give line-service or engagement-specific support.

Ernst & Young, a global, market leading, professional services firm, with dynamic people in more than 140 countries, is committed to operating with integrity, quality and professionalism in the provision of audit, tax, risk advisory and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone’s contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Ernst & Young Caribbean, the region’s largest seamlessly and fully integrated professional services firm, has offices in Trinidad, Barbados, Jamaica, Curacao, Aruba and St. Maarten. Recognized by organizations such as Fortune, Working Mother, and Training magazine, Ernst & Young continually strives to be a great place to work.

The Senior Executive Assistant  in Jamaica provides high-level administrative support to client-serving partners and Core Business Services (CBS) professionals, including Partners and Directors. You may also give line-service or engagement-specific support. To achieve this, you’ll use advanced administrative skills and handle personal contacts with finesse and diplomacy. You’ll also relieve top executives and engagement teams of administrative tasks, collect and anlayse data and make recommendations.

In this role, you’ll also develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices. You may also help facilitate and coordinate projects and deadlines directly or through others. You’ll work independently and carry out special assignments, with minimal supervision.

Responsibilities:

·       Coach others, plan and manage complex meeting and travel arrangements. This will involve gaining an in-depth knowledge of the firm’s meeting, travel and expense policies and tools

·       Skillfully use EY’s standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage

·       Act as a knowledge champion, to help and reinforce EY’s record retention policies

·       Coordinate engagement-related or other administrative work, confirming that it is of high quality and delivered on time. Share leading practices.

·       Act as a knowledge resource in the use of Lotus Notes calendar management and Blackberry

·       Manage and coordinate small projects, providing cost-effective approaches

·       Use your strong working knowledge of relevant firm and service line quality, risk and confidentiality policies and guidelines. Reinforce the wider use of these.

·       Prioritize work by considering its risk, importance, urgency and potential business, organizational or client implications

·       Work independently

·       May facilitate the set-up of project plans

·       Develop advanced skills with internal knowledge tools e.g. Community HomeSpace, Community of Interest, Community Knowledge Repository websites

·       Act as a knowledge resource for firm wide and service line-specific tools, e.g. Standard Tracking and Reporting System (STAR), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool  (TPG &T) eDocs and internal accounting tools

To qualify, candidates must have:

·   An Associate Degree or appropriate formal training in a related discipline, or equivalent business experience

·    A minimum of five or more years of related business experience

• Excellent written and verbal communication
• Excellent interpersonal and collaboration skills
• Ability to interface with personnel at all levels, directly or virtually
• Strong attention to detail, with a commitment to high quality work

Ernst & Young is committed to diversity and equity.