Secretary (OPS/SS 2)

Reporting to the Procurement & Inventory Manager, the incumbent is responsible for providing administrative and secretarial duties for the Procurement & Inventory Department in accordance with established office standards and procedures.

Minimum Requirements (Qualification, Skills and Knowledge)

• Diploma/Certificate in Secretarial Studies
• Three (3) CXC/GCE subjects including English Language
• Knowledge of Government of Jamaica Procurement policies and procedures for procurement of goods and services would be an advantage.

• Excellent time management and organizational skills
• Excellent interpersonal, human relations and communication skills;

• Sound knowledge of Computer Applications
• Three (3) years experience in a similar position 

Duties & Responsibilities:

1. Assist with the sourcing of quotations and liaise with suppliers regarding outstanding orders (open orders and purchase orders)
2. Assist with the preparation of Purchase Orders and submit all Purchase Orders issued from the Department to the Finance and Accounts Department.
3. Transcribe correspondence from shorthand and/or written material using the computer;
4. Follow-up with Finance and Accounts Department regarding requested cheques for suppliers;
5. Maintain an accurate and up-to-date record of all files and documents archived in the Department.

Emoluments: 

Basic Salary (Range)            -    $555,586.00 - $660,417.00 per annum

Applications, inclusive of a detailed resumé, should be sent no later than 25^th April 2014 to:-

                                        Director, Human Resource

                                       EdnaManleyCollegeof the Visual & Performing Arts

NB:   We appreciate all responses, however only short-listed persons will be contacted.