Receptionist/Front Desk Coordinator

The Receptionist/Front Desk Coordinator will be primarily responsible for giving support to administration and assisting Accounting Outsourcing with data entry.

The Receptionist/Front Desk Coordinator will be primarily responsible for giving support to administration and assisting Accounting Outsourcing with data entry. Additional responsibilities include but are not limited to the following:

• Operates switchboard and takes incoming calls to the organization which includes screening emergency calls, taking message requests and transferring them to the appropriate personnel.
• Sort  distribute, and address office and log foreign mail
• Escort visitors through secured area
• Distribute  stationery to employees and manage paper for printers
• Order and maintain office stationery for employees and printers
• Manage office petty cash
• Manage and organize payments for standard bills and invoices
• Provide assistance to Account Outsourcing by typing and formatting Financial Statements when required
• Manage  and organize standard bills
• Perform  and assist in any additional duties to enhance and support the operations  of the company
• Provide  coverage to the Senior Administrative Assistant when required

 Core Competencies

• This employee must be fully competent and must demonstrate a thorough understanding of secretarial and firm policies and department procedures.
• Demonstrate a sense of urgency in executing duties.
• Ability to work under pressure and to work in a team.
• Demonstrate a commitment to continually improve processes and systems in the department.
• Ability to accept constructive feedback and learn from experiences.
• Demonstrate highly effective communication skills, both oral and written.
• Demonstrate sound decision making ability and professional judgment.
• Demonstrate problem-solving capability.
• Ability to communicate effectively and to develop good rapport with staff.
• Ability to conduct oneself in a professional manner, including appearance.

Experience and Education Requirements

• Currently pursuing a tertiary level education in business or relevant.
• Secondary school education including the attainment of ‘O’ and/or ‘A’ levels in English Language and  Mathematics. The equivalent knowledge acquired through experience would  also be appropriate.
• Proficient in Microsoft Word, Excel and Outlook.
• Experience in a professional environment.

 Only suitably qualified candidates will be acknowledged.