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Manage and Coordinate activities and staffing for the Procurement of goods and services as required for the Company’s operations in a timely, efficient and cost effective manner.
Principal Duties and Responsibilities
Ensure all incoming Purchase Requisitions are fully and accurately completed.
Purchase Requisitions are processed in accordance with ISO Purchasing Processes and Purchasing policies and Procedures
Suppliers/Site visits when necessary to keep abreast with, pricing trends, new materials and status of construction at sites.
Ensure monthly report is accurately prepared and submitted to Manager by 8th day of the following month with details of purchasing activity.
Manage and co-ordinate activities of staff under your charge from an operational perspective. This includes attendance, punctuality, housekeeping and adherence to deadlines.
Plan and project manage purchasing activities for the various projects under your charge ensuring effective and efficient delivery of outputs.
Ensure that cost savings achieved are within the stated objectives of the department through continuous improvements in buying techniques.
Prepare and evaluate tenders for projects and recommend prospective suppliers to the Procurement Manager.
Recommend and provide coaching and mentoring to the staff as and when required in consultation with the Manager.
Give approval to all companies Reqlogic Requisitions and Purchase Orders to the value of $50,000.00.
Handle the sales of all saleable items from companies stock
Issuing Invoices and Receipts
Collect and Deposit of Cash
Providing copies of all sales transactions to Finance for reconciliation.
Issuing and Reimbursement of petty cash for Procurement.
Coordinate all foreign shipments:
Liason with Freight Forwarders to ensure the dispatch of shipments
Preparing all necessary documents required by the Brokers and Customs
Ensuring all cheques for the clearing of the shipments were requested and delivered to Brokers.
Prepares shipment costings.
Reconciling and requesting payments on a monthly basis to Freight Forwarders, Broker and Transport Companies for their services.
Any other matters which relates to foreign shipments.
Coordinates related activities with Stores/Warehouse from a logistic and housekeeping perspective.
Coordinates all related activities in setting up the companies archives.
General Qualification Requirements
Education
First Degree or Full accreditation of CIPS Professional level.
Experience
Minimum: Ten years experience in Purchasing.
Supply Chain Logistics – Two years experience in international trade Customs techniques
Supervisory Skills- at least 5 years
Knowledge, Skills and Abilities
Working knowledge of the procurement function as well as an appreciation of the materials management function.
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Purchasing Coordinator
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