Project Officer

Project Officer

Education  Facilities  Company  Limited

JOB TITLE:                                                  Project Officer

 POSITION PURPOSE

 Administrative support to the Project Team

1. Establish and maintain project administration files and folders.
2. Take minutes at Project Construction/Tender Meetings and prepare responses to routine correspondence.
3. Identify the furniture and equipment requirements for the education facilities and prepare the relevant requisition.
4. Check, ensure and certify that goods are received and delivered to the correction location as ordered.
5. Develop project controls variance reports that highlight conformance or non-conformance with standard expectations and submit to Project Managers.
6. Resolve stakeholders’ issues to ensure completion of tasks.
7. Participate in the review and evaluation of tenders.
8. Prepare progress reports including relevant analyses.
9. Monitor project schedules to establish the readiness of the facility for handover.
10. Ensure that all physical requirements have been provided in accordance with acceptable standards.
11. Ensure that all furniture and equipment are installed according to approved plans.
12. Collect/compile all instruction manuals supplied for the various equipment.
13. Perform any other duties assigned.

REQUIRED COMPETENCIES

• Sound knowledge of Project Management Software such as Microsoft Project/MOUS.
• Analytical ability
• Excellent communication skills, written and oral
• Strong organizing skills, mature judgement in planning and executing project management duties.
• Current driver’s license is essential.
• Knowledge of the principles of OSHA
• Knowledge of materials management practices.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Minimum qualifications and experience:  A Bachelor’s Degree in Business Management with a minimum of Three (3) years experience in projects environment or a Civil Engineering Technician Diploma with a minimum of Five (5) years experience on building construction projects or other suitable combination of qualifications and experience.