Project Manager
1.0 BACKGROUND The island of Montserrat is a UK Overseas Territory, located in the Leeward Islands of the Eastern Caribbean and is approximately 16 km long and 11 km wide, equating to 102 km²; it has a population of approximately 4,950. The island is the most mountainous of the Leeward Islands and is dominated by the volcanic massive of the Soufrière Hills Volcano. With the support of the UK Department for International Development (DFID), the Government of Montserrat (GoM) is developing a geothermal power plant in the south western region of the island of Montserrat. The plan is to build a small scale geothermal power plant with an initial stage of 2 to 5 MW. The size of this development reflects the current electricity demand on Montserrat. It is estimated that the first stage power plant will be in operation in 2018. Two production sized wells (8 ½” diameter completions), MON#1 and MON#2, have been drilled and tested to ascertain their long term production capacity. Planning for a third well is advanced and work is already underway reviewing power plant options, transmission requirements and the integration of a geothermal facility with the replacement diesel power plant currently under construction. Initial production testing suggests that a geothermal plant, using the available steam from one of the existing wells, could satisfy the immediate power demand on the island; the completion of a third well will allow added security in the system by providing either additional steam capacity or a reinjection facility.
2.0 OBJECTIVES The continued implementation of the project, beginning with completion of the planning and execution of the third well, MON#3, now requires a full time Project Manager. It is anticipated that the Project Manager will be based in the Ministry of Communications and Works, where he/she will be working closely with GoM staff, to oversee all aspects of the project; through preparations for drilling, rig and materials mobilisation and delivery, well drilling, well testing and the subsequent plant design, construction, interconnection with the new diesel power station and completion of the electrical interconnection between the two facilities and commissioning. The Project Manager will have the authority and responsibility to manage and lead on all the aspects of the geothermal project in a timely and cost effective manner. To ensure the implementation of the project is in accordance with best practices and to manage project related risks, the Project Manager’s role would include:-
1. A review of all the existing technical, analytical and economic reports previously undertaken on geothermal exploration on the island to ensure that geothermal targets are realistic and achievable within the agreed timeframe.
2. Ensuring all relevant government objectives, legislation and national policies which are necessary to promote positive outcomes are adhered to.
3. A continuous and smooth transition between the remaining phases of the project cycle and to provide a single point of contact for consultants, contractors and key stakeholders including the general public.
4. To ensure that all current and ongoing environmental assessments and surveys carried out throughout the project are considered during project design and implementation, and that the recommendations, results and mitigation measures are considered and in place accordingly.
5. To advance full implementation of Renewable Energy Policy, Strategy and Plan into the Economy of Montserrat thus making it a green, sustainable and economically viable.
3.0 SCOPE OF WORKS The scope of works for the Project Manager will include, but not be limited to the following to ensure the effective planning, execution, reporting and monitoring of the project. Drilling operations Ensure that all site preparations covering site access, clearance, levelling and construction of cellar and discharge ponds have been completed to meet the requirements of the selected drilling contractor. Ensure that the water supply line from MON#2 site to MON#3 location is installed – though pumping will be provided by the rig contractor – and that there is a secure and continuous supply of water to the MON#2 connection point. Ensure that the jetty facility at Plymouth has been adequately dredged to allow access of the rig contractor’s shipping for mobilisation of equipment and materials Facilitate the timely completion of all contractual agreements for the drilling contractor and associated supply and delivery to site of all equipment and materials as required for the completion of MON#3 Oversee the activities of the rig supervisory contractor throughout the drilling, completion and well testing of MON#3 Power plant planning and execution Establish and manage a Gantt chart of all activities required to move from the completion and production testing of MON#3 through to power plant construction and commissioning. Ensure the timely provision of all site specific data and information related to steamfield and power plant specification and the preparation of tender documentation for the supply of a turnkey power facility. Work with MUL, its consultants and contractors to ensure the effective integration of the geothermal plant production with the generation from Brades diesel plant. Ensure that the transmission interconnection between the geothermal site and Brades is designed, installed and commissioned so as not to delay the testing and commissioning of the geothermal plant 4 Direct, control and manage all technical / execution aspects of the project including procurement and all external work undertaken by contractors and consultants. Monitor the implementation of the Environmental Impact Assessment and the Environmental Management Plan and prepare quarterly reports as required, ensuring that the design and implementation of the overall project benefits from the recommendations and mitigation measures in the reports; this will be regulated by the Department of Environment. Monitor and ensure that the project has valid official approvals such as planning permissions and licenses over the entire project period and comply at any time with all conditions and obligations under the respective approved documents; this will be regulated by the Physical Planning Unit. Formulate comprehensive project risk assessment and corresponding risk mitigation strategies and measures. Establish, review and update the overall project budget, construction schedule and project reporting activities. Establish implement and maintain operating standards including health and safety to ensure quality results following best practices. Provide appropriate training in all aspects of geothermal development to GoM staff and transfer skills and knowledge to staff during the consultancy period.
4.0 DELIVERABLES AND MILESTONES The Project Manager will provide all day-to-day management support with regular reporting to GoM and DFID as may be agreed. It is anticipated that this will include: Daily reports on drilling activities, progress, plans and issues foreseen Weekly updates on progress with power plant and steamfield specification, design and tendering of future contracts. Provide monthly and quarterly reports which will include the drilling contractor and supervisory services reports to the Steering Committee as the drilling of MON#3 proceeds and all testing is taken through to completion. Liaison with other consultant teams feasibility studies that are currently commissioned and provide a single point of contact for the project with internal and external specialist advisors. Liaise with major stakeholders and consultants to transition into the full utilisadtion of Renewable Energy into Utility Structure of Montserrat.
5.0 TIMEFRAME GOM/DFID has already started the procurement process for the contractors for the dredging around Plymouth Jetty and the Drilling Services. The provision of water supply to MON#2 where water is to be stored has been carried out by the utility provider, Montserrat Utility Limited (MUL) together with laying the pipes up to MON#3. The Drill Contractor will be directly responsible for ensuring the water is pumped up to the site for start of the drilling project; however the Project Manager will oversee the 5 works. The projected commencement of the drilling services is in January 2016 whilst the dredging around the jetty is expected to commence in November 2015. All site preparation will be carried out by GoM Public Works Department and will be completed by October 2015. The Project Manager will commence work no later than the 18th January 2016 and will be engaged up to the 19th January 2018. The contract could be extended beyond this date depending on project development and to ensure full implementation of the project.
6.0 REPORTING REQUIREMENTS The Project Manager shall prepare and submit monthly and quarterly progress reports to the Geothermal Steering Committee which will be prepared in a format following best practice. These reports shall include written descriptions of:- o Progress of the works during the month and expenditure to-date; o Drilling contractor and supervisory reports; o Updates on power plant and steamfield specification for tenders; o Environmental and social monitoring updates; o Any technical problems or issues raised with recommendations for remedies/solutions; o Any delays in timeframe and proposed adjustment to Gantt chart; o Updates on any other issues which could facilitate or affect the progress of the work; o Future planned works and expenditure; o Transitioning documentation that would advance Renewable Energy in Montserrat The Project Manager will report daily and directly to the Director of Public Works Department/ DFID Administrator (Deputy Programme Manager) and weekly to the Geothermal Energy Project Steering Committee. Upon completion of the construction activities, the Project Manager shall prepare a Project Completion Report (PCR) in accordance with GoM and DFID requirements. The PCR will form a comprehensive record of the design, construction and erection of the works accomplished including:- o A description of changes or modifications to the design resulting from EIA/EMP’s; o Problems encountered and solutions adopted; o Overall construction volume, quantities and costs; o Continued management plan for geothermal production All reports will be submitted in electronic and hard copy format and sent to Director of Public Works and the DFID Administrator. Reports should be written (in English) in Microsoft Word and spreadsheets must be compatible with Microsoft Excel. The Project Manager will be based in the Ministry of Communications and Works, where he/she will be working closely with GoM staff. The Project Manager will work alongside the Drilling Supervisor Contractor and have the support of the Geothermal Project Implementation Unit which will have 4 members of GOM staff assigned.
7.0 REQUIRED PROFILE AND QUALIFICATIONS The ideal candidate would be a professionally qualified charted engineer (or similar discipline) and have at least 10 years post graduate experience (ideally in geothermal energy) including project engineering/management skills and knowledge in civil works at the early stages of a geothermal project. The candidate should be motivated in the area of contract and project management in particular geothermal energy and include knowledge of drilling operations to optimise geothermal energy production. The Project Manager will have an ability to assist with informing the general public on Montserrat about the progress of the project and help raise positive awareness about geothermal operations, its potential benefits and address concerns as required.
8.0 RESPONDING AND IMPROVEMENT OF TOR An interested party should submit a proposal to achieve the purpose and objectives of the Terms of Reference. Costs should include a breakdown of fees and all expenses. The proposal should include a short relevant biographical resume of the applicant, making clear how their knowledge, skills and recent experience fulfil the required competences. The names and contact details of three independent referees should be included. These referees would not be contacted without prior advice to the applicant. The applicant may offer suggestions and improvements to the Terms of Reference, which it considers would result in better implementation of the project. Such proposals if accepted will form part of the Terms of Reference of the proposals submitted by the applicant. The effect on time and cost estimates given under the above clause shall be clearly identified.