Project Manager
Project Manager
Job Summary
This job requires the incumbent to manage the conduct of a Job Evaluation and Compensation Exercise in the Public Service. Work involves developing a work plan to manage the execution of the project activities, planning organising and directing the day to day activities of Team Leaders, Job Analysts and other support staff, monitoring and supervising the activities of Consultants to ensure achievement of project objectives, reviewing project deliverables and reporting on project execution and progress. Duties also include identifying and escalating project issues and recommending appropriate actions to mitigate risks.
Key Duties and Responsibilities
Formulates a project work plan to manage the execution of project activities, and includes the identification and communication of accountabilities, priorities, milestones, timelines, and performance measures/standards.
Monitors and reports on the execution and progress of project activities to ensure delivery within scheduled timeframes and budgetary confinements and compliance to quality specifications.
Identifies and escalates project issues to the Programme Manager and recommends appropriate action where necessary.
Collaborates with Consultants on a continuous basis to ensure achievement of project objectives and adherence to contractual obligations.
Reviews project deliverables to determine levels of achievement, efficiency and effectiveness.
Continuously reviews project progress and identifies the need to modify strategies, and recommends solutions when the project is not achieving the stated objectives and benefits.
Manages the work of professional and technical staff engaged in the implementation of the project.
Serves on committees and reports on the progress of project activities, as required.
Makes presentations to Ministries/Departments/Agencies and Associations, as required.
Generates and delivers progress/status reports, including reports in compliance with public service project reporting requirements, and prepares documents such as briefs and Notes for Cabinet.
Assists in the implementation of change management/communication initiatives and the integration of same into the overall project plan.
Develops and executes a project close out plan which include:
monitoring of close out activities;
analysis of project objectives achieved;
archiving of the project’s database/records; and
preparation of a Post Implementation Evaluation Report.
Conducts quality control checks on reports to ensure that job documents, job descriptions and templates are in accordance with established standards.
Collaborates with stakeholders to obtain their support and involvement in the Job Evaluation and Compensation Exercise, to manage their expectations and to communicate project goals and achievements as appropriate.
Assists the Programme Manager in creating a project environment conducive to cohesive team effort and workplace trust.
Performs other related duties as may be required.
Minimum Qualifications and Experience
A minimum of four (4) years experience in the managing projects; and training as evidenced by a recognised Bachelor’s Degree, supplemented by certification in Project Management; or any equivalent combination of experience and training.
Possession of an Associate Degree in Human Resource Management would be an asset.
Required Competencies, Skills and Abilities
Considerable knowledge of the principles and practices of Project Management.
Considerable knowledge of the processes involved in Project Cycle Management .
Knowledge of project budgeting and financing and Government’s Financial Regulations and Instructions.
Knowledge of the Public Service structure and systems.
Knowledge of relevant computer applications.
Sound Project Management skills.
Sound computer skills including proficiency in Microsoft Office Suite and Project Management.
Sound leadership and managerial skills.
Sound oral and written communication skills.
Sound human relations and interpersonal skills.
Sound organizational skills.
Intermediate team building skills.
Intermediate skill in client relationship management.
Ability to plan, organize and effectively coordinate project activities within given time frames and budgets.
Ability to implement effective reporting and project management systems.
Ability to promote effective teamwork.
Ability to manage, coordinate and provide leadership to a cadre of professional and technical staff involved in the implementation of a job evaluation and compensation exercise.
Ability to analyse issues, make informed judgements, solve problems and provide advice on issues pertaining to the implementation of the job evaluation exercise.
Ability to develop and maintain collaborative working relationships with colleagues and relevant stakeholders.
Ability to track and report on the completion of project deliverables.
Ability to express ideas clearly and concisely both orally and in writing, and to prepare comprehensive reports.
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