Procurement Specialist

Responsible for assisting the Procurement Manager with administrative and technical support necessary for performing the pre-award development and post award administration of high value, complex and/or critical Purchase Orders and Service Orders and Subcontracts.

Scope of position: 

The successful candidate would be responsible for assisting the Procurement Manager with administrative and technical support necessary for performing the pre-award development and post award administration of NMWG high value, complex and/or critical Purchase Orders and Service Orders and Subcontracts.

Key Duties: 

• Contribute to the development of strategies for Main Equipment, Materials and services.
• Identify suppliers of products and services utilising NMWG Approved Vendors List (AVL), review performance feedback.
• Be responsible for Co-ordination of responses and discipline review in respect of Supplier/Subcontractor Prequalification to determine supplier capabilities and manage supplier relationship management plans.
• To liaise with NMWG planners to ensure that Contracts and Procurement inputs to the plan are timely accurate and appropriate.
• Development Tender Board information; Strategy and Approval Request Forms for materials,  equipment and services;  Define Bidders List, Schedule of Key Dates, the Contracting strategy, Scope of Supply, Tender Evaluation team members, evaluation and award criteria.
• Prepare and maintain the structure and index nomenclature in respect of Enquiry Documents and store in Order enquiry files.
• Issue Invitations to Tender Documents to approved Bidder(s)
• Formally respond by Tender clarification requests in respect of Tender documents.
• Administer Technical un-priced and technical priced distribution and security protocols; 
• Administer bid clarification requests, manage Bid clarification meetings and attendees, issue minutes of meeting and maintain fully indexed files and key correspondence.
• Prepare Recommendations to Award including Commercial Bid Tab, Technical Bid tab, summary of all Tender Bulletins.
• Monitor and administer key deliverables under the agreed Supplier Documents Requirements List (SRDL) verify and administer invoices in respect of milestone one First Submission of Documentation;
• Initiate key activities in the Package Management Follow-up Plan; establish Expediting Report Key Dates, including: Supplier Document Schedule (SDS).
• Maintain frequent contact with the Supplier at a level of responsibility in the Supplier organisation that provides reliable information and prompt action.
• Update and issue weekly Expediting Report highlighting exceptions to Supplier contract delivery schedules for materials and documents.
• In conjunction with QA, administer third party Quality Surveillance and inspection release.
• Determine frequency of Performance Feedback reporting dependent on the frequency and complexity of the scope of supply; Implement improvement plans
• Develop claims in respect of Ascertained Damages for review and acceptance by the Supply Chain Manager;
• Ensure that appropriate communication is maintained across the Supply Management team, the NMWG project team and Client Representatives. 

Minimum Requirements:

• Bachelors Degree and/ from a recognized university.
• CIPS Level 5 qualification.
• A minimum of five (5) years progressive experience in the Oil and Gas industry.
• Ability to synthesise complex or diverse information.
• Ability to work effectively, prioritise and develop realistic action plans in a fast-paced work environment.
• Ability to work as part of a team.
• Good interpersonal skills.