Procurement Officer

Procurement Officer

JOB DESCRIPTION

Summary:

The role of the Procurement Officer is to assist with administering the procurement process including guided communication between the Corporation and its providers/ tenderers to ensure the Corporation receives best value for money in an open and transparent manner.

Duties & Accountabilities:

1)    Ensures compliance with organizational policies, as well as external governing laws, rules, regulations and policies re. purchases and contracting for works/services.

2)    Drafts Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for the Manager’s review in accordance with the projected requirements, the prequalified database and best practice in procurement relative to the terms and conditions required for the specific project.

3)    Assists in the administration of the tender opening process, including scheduling of public and non-public openings, preparing notices and preparing for receipt of tenders.

4)    Participates in the development of specifications for equipment, products or substitute materials.

5)    Assists in the preparation of relevant reports and paperwork for approval by the appropriate delegated financial authority.

6)    Assists in the preparation of the prequalified list of vendors for recommendation to the Tenders Committee.

7)    Assists in the administration of the prequalification process and ensures that the approved list of prequalified proponents is maintained and managed based on the qualifications and experience of vendors as well as their performance throughout existing and past contracts.

Qualifications and Experience:

• Bachelors’ degree in Management, Supply Chain Management or equivalent.
• Certification in Procurement through the Chartered Institute of Purchasing & Supply (CIPS) at the equivalent at least an undergraduate level
• Familiarity with current procurement legislation and policies
• Minimum five (5) years’ procurement experience within a construction or oil and gas environment 
• High level of communication skills, both verbal and written, including the ability to compile reports for senior managers in relation to complex technical and contractual matters in a logical, clear and concise manner.
• Negotiating skills and a demonstrated record of accomplishment of effective performance in a similar position is essential.