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Digicel

Payroll Officer

Digicel

  • Port-of-Spain
  • Not disclosed
  • Permanent full-time
  • Updated 16/04/2014
  • Aileen Sutherland

After 12 years of operation, Digicel Group Limited has over 13 million customers across its 31 markets in the Caribbean, Central America and Asia-Pacific. The company is renowned for delivering best value, best service and best network. Dig

After 12 years of operation, Digicel Group Limited has over 13 million customers across its 31 markets in the Caribbean, Central America and Asia-Pacific. The company is renowned for delivering best value, best service and best network.

Digicel is the lead sponsor of Caribbean, Central American and Pacific sports teams, including the Special Olympics teams throughout these regions. Digicel sponsors the West Indies cricket team and is also the title sponsor of the Digicel Caribbean Cup. In the Pacific, Digicel is the proud sponsor of several national rugby teams and also sponsors the Vanuatu cricket team.

Digicel also runs a host of community-based initiatives across its markets and has set up Digicel Foundations in Jamaica, Haiti and Papua New Guinea which focus on educational, cultural and social development programmes.

Digicel is incorporated in Bermuda and its markets comprise: Anguilla, Antigua & Barbuda, Aruba, Barbados, Bermuda, Bonaire, the British Virgin Islands, the Cayman Islands, Curacao, Dominica, El Salvador, Fiji, French Guiana, Grenada, Guadeloupe, Guyana, Haiti, Jamaica, Martinique, Nauru, Panama, Papua New Guinea, Samoa, St Kitts & Nevis, St. Lucia, St. Vincent & the Grenadines, Suriname, Tonga, Trinidad & Tobago, Turks & Caicos and Vanuatu. Digicel also has coverage in St. Martin and St. Barts in the Caribbean. 

Visit www.digicelgroup.com for more information.

 
POSITION SUMMARY:
 
The PAYROLL OFFICER is responsible for processing and updating payroll related transactions and benefits for all Digicel (Trinidad and Tobago) Limited employees and ensuring data integrity in line with company policy. Also assist the accounts payable team in ensuring that all invoices are entered on accounting system.
 
KEY FUNCTIONS:
  1. Continuously seeks and capitalizes on opportunities to exceed the expectations of customers (internal and external) by placing a keen interest on understanding and effectively resolving customer-impacting issues in a professional and result-oriented manner.
  2. Ensures the timely and accurate processing of monthly and fortnightly payroll.
  3. Processes all salary changes in HrP5 for increment, promotions and incentives purposes.
  4. Ascertains salary advances, deductions and reimbursements are processed in an accurate manner.
  5. Ensures HrP5 is updated for all relevant changes across all departments.
  6. Responsible for TD1 and TD4 processing for all employees.
  7. Ensures all statutory deductions are processed to the relevant authorities in a timely manner.
  8. Prepares the monthly payroll journals and enter into the General Ledger.
  9. Prepares the monthly reconciliations between the General Ledger and the Sub Ledger.
  10. Remits the salaries via ACH to all employee bank accounts in a timely manner.
  11. Prints and distributes pay slips to Department Heads.
  12. Processes all payroll activities in strict confidentiality.
  13. Performs any other duties the Finance Operations Manager deems appropriate
  14. Enters invoices accurately into accounting system and ensures that purchase orders are matched to invoices.
  15. Reviews postings on system to ensure that costs are entered correctly to relevant department.
  16. Liaises with other departments on queries on invoices, purchase orders and authorization for payments.
  17. Prepares Supplier Reconciliation Statements on a weekly and monthly basis, and liaises with suppliers regarding queries on invoices and payments.
  18. Maintains up to date systems and ensure that all documents are properly referenced and filed.
  19. Performs related work: the duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to that position.
MINIMUM QUALIFICATIONS AND EXPERIENCE:
  • 1-2 years relevant work experience in a Payroll Function and will be pursuing an accounting qualification.
  • Experience in and with the mobile telecommunications sector would be considered a valuable asset.
  • An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.
 
LANGUAGE SKILLS AND REASONING ABILITY:
  • Knowledge of a second language (Spanish, French, etc) would be considered a valuable asset.
OTHER REQUIRED SKILLS AND COMPETENCIES:
Key:       C:            Critical                 I:             Important             D:            Desired
 
I           Attentive to detail
I           Self-motivated and result-oriented approach to work
C          Strong organizational skills
I           Ability to multi-task and deliver against competing priorities
I           Ability to build strong relationships and work as part of inter-disciplinary teams
I           Ability to strive in a fast-paced and demanding service environment
C          Able to operate autonomously and demonstrate initiative in problem solving, decision making and proactive approach to job.
I           Confidentiality and trustworthiness.
I           Initiative and resourcefulness in the conduct of duties.
I           Strong communication (oral and written) and interpersonal skills.
I           Ability to relate to a diverse working environment.
 
BUSINESS SKILLS
I           Computer Literate in a Microsoft Suite (Word, Excel, Power Point, Outlook, etc)
I           Report / business Writing Skills
I           Knowledge of HrP5 and Great Plains will be an asset
I           Ability to meet deadlines

Ref: Payroll Officer

Digicel

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