PERSONAL ASSISTANT (PA)

URGENT- PERSONAL ASSISTANT (PA) REQUIRED FOR BUSY COMPANY DIRECTOR. CONTACT PROFILES CARIBBEAN INC. AT APPLY@PROFILESCARIBBEAN.BB FOR MORE INFO.

PERSONAL ASSISTANT (PA)

Our client is seeking a profesional PA to manage their busy diary and to act as the initial point of contact for all business affairs. With a business that is reliant on excellent customer service, this role would suit someone who is comfortable liaising with business executives/suppliers on an international level whilst having the initiative to organise the working day/week of a busy company director.

Main Duties:

Devising, implementing and maintaining office/administrative systems and procedures, including data management and filing

• screening and answering  telephone calls, handling enquiries and requests or when appropriate taking messages
• reading, monitoring and responding to your manager's emails
• handling correspondence with incoming email, faxes and post traffic, often corresponding on the behalf of the manager
• preparing correspondence in formats of email, letter, documents, briefing papers, reports and presentation on your manager's behalf
• taking dictation and minutes
• organising and maintaining your manager's diary and making appointments or booking meetings
• ensuring the manager is well prepared by preparing papers for meetings
• attending events/meetings as your manager's representative if necessary
• arranging and booking travel itineraries, visas, accommodation and car hire
• planning, organising and managing events
• deputising for the manager, making decisions and delegating work to others in the manager's absence and being involved
• liaising with clients, suppliers and other staff members 
• meeting and greeting visitors at all levels as a representative of the company
• carrying out background research, special projects and presenting findings
• Ability to use a variety of software packages
• sourcing and ordering stationery and office/boutique equipment
• updating websites

Non-Essential Duties:

 Sales assistant lunch cover or sick cover if necessary 

Job Requirements:

• Problem-solving, multi tasking and analytical ability
• Superior personal organizational skills and business administration
• Accuracy and attention to detail with the ability to prioritise tasks and delegate when necessary
• Able to work independently with some direction
• Capable of following written instructions and documented procedures
• Team player who works productively with wide range of people
• Strong project management and multi-tasking skills
• Effective listening, verbal and written communication skills
• Possess the ability to work productively, efficiently & effectively with initiative
• and drive under tight timescales and pressure whilst maintaining attention to
• detail and quality
• IT and secretarial skills
• Good writing and communication skills are important
• typing and technical skills are important.
• Flexibility, adaptability, good interpersonal and communication skills and excellent organisation skills
• To have above average personal appearance and presentation
• Polished communication skills - both verbal and written
• Ethical and trustworthy as they must deal with their employer's private information confidential
• Current residency in Barbdos is a pre-requisite