Manager Administration and Finance

We ate looking for a Manager Administration and Finance

POSITION IDENTIICATION

 Position Title:               Manager, Administration and Finance

 Date Prepared:            February 7^th 2012

 Position Reports to:     Managing Director

 Position Status:            Permanent

JOB SUMMARY:

 The incumbent manages the entire accounting, and Administration function. Oversees staff in these positions ensuring all statutory and contractual commitments are met in a timely and accurate manner. Monthly financial reports are to be submitted to the Managing Director in a timely manner.  Maintaining the highest level of confidentiality at all times.

 KEY DUTIES AND RESPONSIBILITIES:

1.  Ensuring all accounting is carried out according to standard procedures and accounting principles. (Managing the purchasing, sales, inventory control, logistics functions.)

2.  Controlling and continuously updating of Administration and Accounting procedures.

3.  Managing the Administration and Accounting staff. (setting targets, continuous assessment of staff and performance appraisals)

4.  Leading daily toolbox meetings.

5.  Preparation of monthly Accounting reports by the 10^th day of the following month. This includes completed bank reconciliation, preparation of Financial Accounts, Cashflow reporting.

6.  Budgeting and Cashflow forecasting and Cashflow Management.

7.  Preparation of VAT Returns, BIR and NIB remittances.

8.  Liaising and working with bankers to ensure quarterly commitment reports are submitted in a timely fashion.

9.  Liasing and working with the auditors to ensure final accounts and audited statements are prepared in a timely manner and submitted to the relevant parties involved.

10. Ensure Annual Returns are filed in time.

11. Ensure Tax Returns are prepared and filed by the deadline. Preparation of Quarterly Tax Remittances. (Green Fund Levy, Business Fundy Levy, Corporation Tax).

12. Liaising with Customers to ensure registrations with those companies are up to date and to ensure we successfully register with those customers we are not yet registered with.

13. Preparation and management of the Payroll function. Ensure salaries are paid in a timely manner.

14. Liaising with Sagicor on the medical and Pension plan.

15. Controlling of the petty cash fund.

16. Overseeing the Information Technology Function by liasing with the outsourced providers and the staff to meet IT requirements.

17. Working beyond the normal hours of work for which you will be      duly compensated.

 18. Performing other related duties as required to the job function.

QUALIICATION AND EXPERIENCE:

    ACCA / FCCA Certification.

1. BSc. Accounting would be an asset.
2. Experience with SAP Accounting Software would be an asset.
3. Experience with HRp5 Payroll Software would be an asset.
4. Typing speed of at least 45 words per minute.
5. Proficient in Microsoft suite applications - Word, Excel, Power Point, Access, Project Manager.
6. Basic Health & Safety training
7. Minimum of two (2) years experience in a similar capacity.

OTHER SKILLS/KNOWLEDGE/TRAINING:

• Ability to communicate clearly and concisely both orally and in writing.
• Innovative, flexible, results oriented and professional in conduct.
• Excellent interpersonal skills.
• Customer oriented.
• Ability to work in a fast-paced environment.
• Effective time management and multitasking skills.
• SAP program